I forgot t add that we use Roberts Rules and so the formatt we follow is this
An agenda according to Robert's (RONR(10th ed.),p.342-351), with a few comments.
Reading and approval of the minutes.
(Motion to approve is not necessary. The minutes are either approved as read or as corrected, but without a vote.)
Reports of Officers, Boards, Standing Committees.
(This includes correspondence, treasurer's report, etc. Treasure's report is never adopted or voted upon unless it has been audited. )
Reports of Special Committees.
(Each report could conclude with a motion which the assembly must address.)
Special Orders.
(Any motion which was adopted as a Special Order which guarantees that the motion will be dealt with before the meeting is adjourned.)
Unfinished Business and General Orders.
(Any issue which was not concluded, was postponed, or was tabled during the prior meeting. The secretary's minutes should inform the chair which items to add to this section. Only a clueless chair would ask the assembly, 'Is there any unfinished business?')
New Business.
(This is when the chair and the parliamentarian can be surprised by the sequence of events. It is best to always anticipate issues the membership may present, or else be embarrassed by the complications.
It is at this time that announcements, educational programs, and speakers are introduced.)
Adjournment.
(A motion to adjourn may be made at any time of the meeting. The assembly should never be forced to meet longer than it is willing to meet.)
Wow I agree that is quite a long agenda. We cover most of that in our board meetings...setting dates etc.
I use more of the format that was previously posted by cbrooks I believe. My goal is for the meetings to be approx 30 minutes, but more realisticaly they are 45 min. I have had parents tell me that in the past they would not attend the meetings becase they were way to long
Originally posted by backhoed: I haven't seen hide nor hair of PTOBOARDER since her last post on this thread. Where are you PTOBOARDER? We want a copy of the agenda topic forms.
If our meetings lasted that long, we would have teachers passing out right on the floor. LOL! Of course we are a very small school, not alot to talk about. We get out in an hour or so and still have patting feet and people looking at that watches.
