Our donation letter...
I took a little bit from different ones, I read and this is what I
came up with....Remember to alter the letter when sending to
theatres, concert venues, airline companies, restaurants, amusement
parks etc.. If you can make the vendor feel they are getting a
specific letter for them as opposed to a generalized letter, they
may be more willing to participate. I have sent the letter to every
business listed in our city's chamber of commerce, the surrounding
cities chamber's of commerce, and the counties chamber's of
commerce.
We have collected to date:
Round tip for 2 to the Bahamas
Over $200 in hair and nail salon certificate
Over $250 in Local merchant certificates
Over $500 in restaurant certificates
3 days 2 nights at 2 different hotels
Bank of America in a Title Sponsorship Role (Sponsoring an event)
A company that will do ALL of our printing for free
A Local Restaurant to feed our volunteers at all of our events
1 year Family Passes to the Art Museum
I want you to know this was all done through email and fax only!!
No mailings yet, Our mail campaign will be for our second and third
events of the year.
Market your PTO!! Sell your PTO!!! Become part of the community!
Become part of the local chamber of commerce...the dividends and
relationships that will pay off in the long run are priceless!
Here is our letter......
(Write on School or PTO Letterhead)
To Whom It May Concern(Substitute Name here if possible):
The ______________School has _______students from (grade) through
the (Grade), and has been serving (Town/City) and surrounding cities
and their children since (Date School established).
On behalf of ____________School P.T.O., a non-profit organization, I
would like to thank you in advance for your support of our mission
to improve the lives of our children.
Our primary activities are our (Name of Event)scheduled for (Date of
event) & (Name of 2nd event) on (Date of event). Our (Name of Event)
& (Name of 2nd event) have been very successful for us in the
past, thanks to the generous support of businesses, such as yours,
our school parents and our hard working students. This year, we are
excited to include silent auction, dancing, dance, food, raffles, a
small game carnival and music.
(We mention 2 events...why? Sometimes companies need 6 weeks of
more to get approval, this will give your sponsors s little more
time, and you may get something different for each event!)
We are asking you to consider donating items/ prizes for our auction
or raffle. Your contributions can be in the form of (Tell them what
you want ie; Movie passes, gift certificates, hotel stays, park
passes etc.).
We have enclosed a donation form for your convenience. All
donations need to be received by (Enter date here 14 days before
first event)to be included in the (Name of first event) or by (enter
date 14 days before second event) to be included in the (Name of
second event). We are a non-profit organization and your donations
will be tax exempt. Upon receipt of your donation, you will receive
a thank you note with our tax ID number that will serve as your
receipt for tax purposes.
In return for your generosity, your company will be announced as the
sponsor of the prize, listed in our (newsletter/ website/ mailer,
whatever it is that your PTO does). If you have any questions or
need any additional information, please email me at the address
below, or phone (Your phone # and Fax #)
We hope you will assist us in this endeavor -- your contribution is
100% tax deductible and greatly appreciated. Thank you for taking
the time to consider our request.
Sincerely yours,
Michael Berrios
PTO President/Donation Chairman
Blakeschoolprez@...
Fax 954-337-3735
The Blake School PTO
7011 West Sunrise Boulevard
Plantation FL 33313
