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Sample Check Request Form
This is a sample of our check request form. It is used when someone needs to request reimbursement or payment of an invoice.
Downloads: 9793 Hot!
Sample Budget Request Form
This is a sample of our Budget Request Form. I've seen these also referred to as Teacher Grant Request Forms.
Downloads: 12513 Hot!
Policy Flyer: Handling of PTO Funds Received
Simple, one-page flyer listing general policies for handling funds received.
Downloads: 13365 Hot!
Committee Chair Tips From the Treasurer (Word Vers)
Customizable form for the treasurer to share with committee leaders. (Word version)
Downloads: 5588 Hot!
Treasurer Oral Report Outline
Quick guide to giving the oral treasurer's report at your monthly PTO meeting, to explain the Performance to Budget Report. From the Treasurer's Toolkit.
Downloads: 11339 Hot!
Check and Cash Log for big fundraisers
Two spreadsheet forms you can use to write down the check numbers (and cash) submitted by students for large fundraisers.
Downloads: 11001 Hot!
Committee/Project Worksheet
This is a worksheet we created for each committee or project that our PTA does. There's room to record the budget, items needed, people contacted to
Downloads: 12109 Hot!
PTO Today: Treasurer's Toolkit
PTO Today's comprehensive guide for parent group treasurers helps them manage their group's finances and keep funds secure. The toolkit includes guidance on all key financial steps, such as keeping accurate financial records, tips on smart budgeting, how to create a treasurer's report, and a checklist of important monthly tasks.
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Annual Budget Samples With Descriptions
This sample budget has two separate sheets. The first has a sample budget with simplified expense categories; the second sheet has detailed expense categories. Both sheets have an income section and explanations for all categories. More details about these budgets are in the Treasurer's Toolkit.
Treasurer Support for Form 990-EZ
Detailed example of year-end financial info to support the completed samples of Form 990-EZ, Schedule A, Schedule G, and Schedule O for the 2022-23 tax year. More information about these year-end treasurer reports and annual filing with the IRS is in the Tax Return Toolkit.
Performance to Budget Report
Recommended outline of a monthly report showing the effect of all spending and income for the month on the actual budget categories. It answers questions such as “Did we make more money than planned on the fall fundraiser?” and “Do we have any extra money to replace the movie screen?” (The Treasurer Oral Report Outline can tell you how to present the information from this report at a meeting.) Use it in conjunction with the monthly Financial Activity Report for a complete picture of the parent group's finances. From the Treasurer's Toolkit.
Financial Activity Report
Sample listing of all financial transactions for the month and how they affect the bottom-line balance. The report is shared with the executive board only and includes all checks written, all deposits made, and any other transactions such as electronic debits for monthly fees. This is the recommended layout to use for a monthly treasurer’s report, according to Robert’s Rules of Order, and should be used in conjunction with the monthly Performance to Budget Report. From the Treasurer's Toolkit.
Checking Account Reconciliation Worksheet
An example of a typical form to reconcile recorded income and expenses against the monthly bank statement. From the Treasurer's Toolkit.
PTO Today: Miscellaneous Charge Form (completed sample)
Completed version of the blank Miscellaneous Charge form from the Treasurer's Toolkit.
Downloads: 1817 Hot!
PTO Today: Miscellaneous Charge Form
Form for recording all non-check withdrawals from bank accounts. (See updated Miscellaneous Charge Form in Excel format instead.)
PTO Today: Deposit Split Form (completed sample)
Completed version of the blank, customizable Deposit Split form from the Treasurer's Toolkit.
Downloads: 2274 Hot!
PTO Today: Deposit Split Form
If you'll be depositing money that will be allocated to several categories in your budget, facilitate record-keeping by using this form. It also makes it easier to verify the total cash count for a single bank deposit when the money is coming from several sources. (See updated Deposit Split Form in Excel format instead.)
PTO Today: Deposit Notice Form (completed sample)
Completed version of the blank Deposit Notice form from the Treasurer's Toolkit.
Downloads: 2106 Hot!
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