I as president have the checkbook, and spend as I need to. I do however keep the board well advised of what i am spending and why. We have a treasurer who i give the checkbook to weekly and she checks and balances. It works well for us, because I do all of the running.

We never had a treasurer so the president and vice president split the duty. The president has recently started a job so only the vice president remains. Now what do we do?

Our treasurer is the keeper of the checkbook. It never leaves her possession unless she is going out of town for an extended period, in which case she gives it to the president. We require two signatures on EVERY check, and a standard form to support EVERY financial transaction. We have three authorized signers: Prez, Trez, and VP. If one of the authorized signers is being reimbursed, the other two sign the actual check and paperwork.

Our Treasurer is the keeper of the checkbook. She usually leaves it locked in our PTO office, but she can bring it home if she needs to work there.

Our treasurer cannot sign checks.

Other officers may write checks for board-approved expenses if necessary (ie the treasurer is not available and money is due).

Either the Treasurer has possesion or leaves it in our safe at the school. The Treasurer and President must sign all checks. The President has a debit card for all previously budgeted and approved purchases. We go so far as to need two people present at the bank (or 2 signatures on a check) in order to withdrawl cash.

Treasurer controls check book. Co-Presidents can also sign checks and have check cards to use for budget or membership approved purchases.

This was our first year with the check cards and they were quite handy.