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Meeting Agenda Sample
This sample agenda is based on a complete set of sample meeting minutes and outlines what an actual meeting agenda template might look like for your parent group meetings.
Downloads: 13817 Hot!
School Playground Planning Guide (PDF download)
This guide walks you through all the important steps in planning and executing your playground project.
Downloads: 1376 Hot!
Family Movie Night Planning Kit
Planning and hosting a Family Movie Night is easy with our free kit. Download step-by-step planning guidelines, flyers, theme and snack ideas, and more. (Free; registration required)
Downloads: 11245 Hot!
Complete Sample Bylaws in Spanish (Ejemplo Completo de Reglamentos)
Complete set of sample bylaws for a PTO, including the IRS-required conflict of interest policy, translated for Spanish-speaking parent groups. Complete sample bylaws in English also available.
Downloads: 4946 Hot!
Supply Checklist for Teacher Appreciation
Printable form to calculate how many supplies you’ll need for staff appreciation efforts.
Downloads: 18027 Hot!
Conversation-Starters for PTO Meetings
Questions like "How long have you lived in our town?" can help break the ice at PTO meetings. Sheet contains eight printed questions and six blank tags to write in questions, if desired.
Downloads: 13139 Hot!
Volunteer Appreciation Word Cloud Poster
Sweet word cloud poster you can print and hang (or distribute) to show appreciation for your parent group's volunteers.
Downloads: 3845 Hot!
PTO Minutes Approval Process
Step-by-step instructions for approving your group's meeting minutes.
Downloads: 19003 Hot!
PTO Today: IRS Form 1023-EZ Completed Sample
Completed example of the streamlined application for tax-exempt status, reflecting a typical K-8 PTO; more information about IRS Form 1023-EZ and this completed sample can be found in the PTO 501(c)(3) Toolkit, which includes line-by-line instructions for submitting the electronic application. Note that the application itself can only be submitted electronically, however. The most recent version and its instructions should be downloaded from the IRS website.
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Robert's Rules 101 Tip Sheet
Print this full-color sheet of quick tips on Robert's Rules to help keep your meetings on track.
Downloads: 63121 Hot!
PTO Today: Secretary's Toolkit
PTO Today's comprehensive guide for parent group secretaries, including duties divided by corresponding and recording secretary, information on preparing a meeting agenda and taking minutes, writing thank-you letters, communicating with members via newsletter, social media, and the web, and more. See the Secretary's Toolkit contents list for more information, or purchase a copy of the Secretary's Toolkit if you're not a Plus member.
Meeting Announcements, August-June (Spanish)
Seasonal meeting announcements in Spanish for each month of the school year.
Meeting Announcements, August-June (English)
Seasonal meeting announcements for each month of the school year.
Thank-You Letter for Volunteers
An editable letter to let parents and community members know that their participation in your parent group's event made a difference.
Thank-You Letter for Business Donors
An editable letter to send to businesses that donate goods or services to your parent group.
Downloads: 5859 Hot!
Welcome Letter for Parents
Use this editable letter as a starting point to welcome parents new to your school and your parent group.
Meeting Minutes Template
An editable outline for putting together the minutes from school PTO or PTA meetings. The outline is on two pages; it can be shortened to one page or go longer as needed.
Meeting Agenda Template
An editable agenda template to customize and use for regular parent group meetings. The template can go to more than one page if needed; the last page has usage notes.
Sample General Meeting Minutes
Meeting minutes from an actual PTO meeting. Use them as a guide to create your own minutes.
Downloads: 82626 Hot!
PTO Today: Teacher Appreciation Word Cloud Poster
Colorful poster with a heart-shaped word cloud to print and hang during Teacher Appreciation Week (and other times).
Downloads: 20792 Hot!
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