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Financial Risk Assessment Checklist
A yearly checklist to help your PTO executive board assess the group’s financial security. Over time, the goal is to have each item on the list rated low risk rather than high risk. Learn more about managing school parent group finances in the Treasurer's Toolkit and the Leader's Toolkit.
Downloads: 4870 Hot!
Distribution of PTO Funds - General Policy
Bulleted list of general policies for PTO funds
Downloads: 15437 Hot!
Committee Budget Form
Budget Projection form for committees - all fields can be customized
Downloads: 14053 Hot!
Cash Box Form - Detailed
Detailed cash box form - broken down by denomination.
Downloads: 15306 Hot!
PTO Today: Credit Card Vendor Fee Calculator
Interactive spreadsheet for estimating charges.
Downloads: 2365 Hot!
Bounced Check Letter
A customizable letter to send after a check to the parent group bounces; use it with the Returned Check Control Form to keep a detailed record that supports your budget. From the Treasurer's Toolkit.
Downloads: 20647 Hot!
PTO Treasurer Job Description and Duties
A comprehensive example of a treasurer's duties and key characteristics of the job.
Downloads: 47234 Hot!
PTO Today: Reimbursement Request Form (completed sample)
Completed example of the customizable Reimbursement Request form from the Treasurer's Toolkit.
Downloads: 6036 Hot!
PTO Today: Reimbursement Request Form
A reproducible, customizable form that members can use to request reimbursement for out-of-pocket expenses. (See updated Reimbursement Request Form in Excel format instead.)
Downloads: 31423 Hot!
Returned Check Control Form
Form to track the status of a personal check to the parent group that bounces because of insufficient funds. This form is for your PTO's records and supports your financial activity when you have to send a Bounced Check Letter. From the Treasurer's Toolkit.
Downloads: 8539 Hot!
PTO Today: Deposit Notice Form
Customizable form for detailing cash and checks included in a given bank deposit. (See updated Deposit Notice Form in Excel format instead.)
Downloads: 16618 Hot!
PTO Today: Check Request Form
Customizable form for checks needed to pay reimbursements and bills. (See updated Check Request Form in Excel format instead.)
Members only 
PTO Today: Cash Box Request Form (completed sample)
Completed version of the blank Cash Box Request form from the Treasurer's Toolkit.
Downloads: 2858 Hot!
PTO Today: Cash Box Request Form
A blank form that can be photocopied and used to keep track of committee chair requests for money to have on hand at an event. (See updated Cash Box Request Form in Excel format instead.)
Downloads: 9803 Hot!
Annual Financial Review Guidelines (Word)
Step-by-step instructions for conducting an annual audit of your PTA or PTO; use it along with the Annual Financial Review Worksheet Template to help your volunteer auditor reconcile income and expenses for the year. The guidelines and worksheet can be accompanied by the Volunteer Auditor Cover Letter. From the Tax Return Toolkit.
Downloads: 19627 Hot!
PTO Today: Nonprofit Donation Receipt
Use this blank form for community members who make donations to your group if it's registered as a tax-exempt charity. Customizable with your group's name and EIN. (Plus Members: Download the updated and fully editable Nonprofit Donation Receipt form in Excel format instead.)
Downloads: 33946 Hot!
PTO Today: Committee Chair Tips From the Treasurer
Customizable form for the treasurer to share with committee leaders.
Downloads: 8373 Hot!
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