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PTO Today: Check Request Form (completed sample)
Completed version of the blank, customizable Check Request form from the Treasurer's Toolkit.
Downloads: 3671 Hot!
Proposed Budget Worksheet
The last step in the budget planning process: After crunching the numbers on other budgeting worksheets, transfer your proposed categories and budget figures to this form to finalize the budget and present it to your fellow board members. From the Treasurer's Toolkit.
Members only 
Budget Comparison Worksheet
Compare financial activity over several years to refine your group's budget. List the income and expense categories from your existing budget, then insert the actual amount of money spent or raised by the end of each year. From the Treasurer's Toolkit.
Budget Actual History Worksheet
After using Budget Category Transaction Worksheets, transfer the categories and total amounts
to this worksheet to calculate the difference between Total Income and Total Expenses. From the Treasurer's Toolkit.
Budget Sample Categories Worksheet
A starter list of categories that can be used when setting up a new budget. There's no right or wrong number or name for budget categories; these are just some examples to start with. From the Treasurer's Toolkit and the Startup Toolkit.
Budget Category Transaction Worksheet
Groups with spending histories can use copies of this form to analyze spending and identify budget categories before setting up a new budget. List check register transactions on copies of the worksheet, divided by category. After the analysis is complete, each worksheet will become a category in the new budget. From the Treasurer's Toolkit.
Volunteer Auditor Cover Letter
This customizable letter gets sent to someone who has volunteered to conduct an annual financial review or audit for your PTO or PTA. It outlines the financial review process and should be sent along with the Annual Financial Review Guidelines. From the Tax Return Toolkit.
Financial Risk Assessment Checklist
A yearly checklist to help your PTO executive board assess the group’s financial security. Over time, the goal is to have each item on the list rated low risk rather than high risk. Learn more about managing school parent group finances in the Treasurer's Toolkit and the Leader's Toolkit.
Downloads: 4825 Hot!
Distribution of PTO Funds - General Policy
Bulleted list of general policies for PTO funds
Downloads: 15380 Hot!
Committee Budget Form
Budget Projection form for committees - all fields can be customized
Downloads: 14020 Hot!
Cash Box Form - Detailed
Detailed cash box form - broken down by denomination.
Downloads: 15234 Hot!
PTO Today: Credit Card Vendor Fee Calculator
Interactive spreadsheet for estimating charges.
Downloads: 2350 Hot!
Bounced Check Letter
A customizable letter to send after a check to the parent group bounces; use it with the Returned Check Control Form to keep a detailed record that supports your budget. From the Treasurer's Toolkit.
Downloads: 20595 Hot!
PTO Treasurer Job Description and Duties
A comprehensive example of a treasurer's duties and key characteristics of the job.
Downloads: 47134 Hot!
PTO Today: Reimbursement Request Form (completed sample)
Completed example of the customizable Reimbursement Request form from the Treasurer's Toolkit.
Downloads: 6021 Hot!
PTO Today: Reimbursement Request Form
A reproducible, customizable form that members can use to request reimbursement for out-of-pocket expenses. (See updated Reimbursement Request Form in Excel format instead.)
Downloads: 31316 Hot!
Returned Check Control Form
Form to track the status of a personal check to the parent group that bounces because of insufficient funds. This form is for your PTO's records and supports your financial activity when you have to send a Bounced Check Letter. From the Treasurer's Toolkit.
Downloads: 8496 Hot!
PTO Today: Deposit Notice Form
Customizable form for detailing cash and checks included in a given bank deposit. (See updated Deposit Notice Form in Excel format instead.)
Downloads: 16577 Hot!
PTO Today: Check Request Form
Customizable form for checks needed to pay reimbursements and bills. (See updated Check Request Form in Excel format instead.)
PTO Today: Cash Box Request Form (completed sample)
Completed version of the blank Cash Box Request form from the Treasurer's Toolkit.
Downloads: 2842 Hot!
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