Deciding whether it's an "opt in" or "opt out" process is one of the first steps.
If you can get most of the data electronically form the school, you can start with everyone and then allow them the opportunity to withdraw or to selectively restrict what information is published.
If you go with an opt in process, then you collect info from those willing to be in the directory.
Either way, allow people multiple opportunities to verify/confirm their information.
We send out a form for the families to fill out. If they do not want to be included, they do not fill out the form. These are sent out with the PTO membership forms. The only way to get a copy of the directory is to buy a membership. This was the first year that we allowed those who did not buy a membership to be in the directry. We had a lot more families take part.
Our school (private) has always had student directories. Parents may proof them at orientation and if they don't want to be listed, they may indicate it at that time.
I did notice, at a large public school here in town, they stated something new...something to the effect of "if you wish to opt OUT of the directory and not be listed, please fill out a form".
Just a thought that might make it easier to get the ball rolling.
Our scholl is just ending it's second year so we are just beginning to put many things in place.
I am looking for info regarding starting a student directory. Any copies of letters requesting info from families, format or the directory, just about anything you can share would be much appreciated.
