I also chaired our fall fundraiser and I knew
exactly what amount. But I also included the
treasurer as well. Any monies are always turned over to that office for depositing. I also do delegate things out and do stay in touch with what's happening but all monies go straight to the treasurer.

I am in my 4th year as PTO president and I tend to handle things a little differently. I let my chair people run there events and do not get involved unless a problem comes along. At the end of the event, the chair person deposits the money or gives it to the treasurer to deposit, or if it is not a fundraiser, they let the treasurer know the expenses. Everything makes the monthly treasurers report and we all know where we stand. I have always felt that a hand off approach has worked well for us.

By the way, our big fund raiser of the year is chaired by me so I know just how it is doing.

As a PTO pesident, I want to know every dollar we make at fund-raisers that are sponsored by PTO. I feel that when I am questioned I should know the answer and if not then I just call the treasurer and ask I take that persons information and call them. We post our information on our PTO board so parents can see and definatley post it in our newsletter.

In our bylaws it states that the president is on all committees. Fortunately I was always kept "in the know" but I could have insisted on attending their committee meetings if need be. (ex-officio). I have everyone who is doing an event fill out an event report. It includes the event, the date, how many volunteer hours (and doing what) all expenditures, all income (if any) how many people attended the event (or placed orders) etc... There is also a place for any recommendations for next year. (Too much pizza, not enough volunteers etc...) Each committe must give a report at the end of the event to the membership at the next meeting. You should not be in the dark. What about your monthly treasurer report. If nothing else it should be reflected there.

All I can say is I sure hope it's better for you. I'm the new PTO president myself and the other officers are all the same and were very rude to me in the beginning. But finally after a few months they have come around. I have heard everything from blonde jokes to how young I am. I know every penny that is spent and earned. I have an account activity form that each committee chairperson is to put in my mailbox at the school at the end of each month, that way we are all on the same wave!!!! It sure wasn't easy, but now that we have so to speak reformed the PTO, I feel that all the members have found that my method is working very well. I feel as the president how can you run the PTO if you haven't a clue what is coming and going out of your funds.
Christina

hi guys, as a new pres this year, it has been a very interesting year so far. Certain people don't like me very much and tell everyone that I am micro-managing, etc. I have offered to help people with their events (decorate, bake, etc) I feel that as president, I should know how much these various events make. I have sent nice emails enquiring... no response. The only reason I know how much our major fall fundraiser made was because I had to sign the check going back to the company. I had to ask the treasurer about other events. She seemed a little surprised that I didn't know. This is my first year as pres, my first year of even being involved and I can totally see why people see the pta as a click. I can't get the info from these people and then I look pretty stupid when people come up to me and ask how the budget is going (we had issues earlier) Am I wrong to want to know what is going on? thanks