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Newbie to PTO

23 years 1 month ago #95371 by TMCMICHAEL
Replied by TMCMICHAEL on topic RE: Newbie to PTO
I AM A NEW PTO PRESIDENT AND SPENT A YEAR SITTING AT MEETINGS AND OBSERVING. I ASKED EVERY QUESTION AND HAD LOTS OF IDEAS. (SOME OF WHICH I AM GLAD I KEPT TO MYSELF) BASICALLY KNOWLEDGE IS POWER AND I KEPT MY EYES AND EARS OPEN. I STILL HAVE PEOPLE TRYING TO KNOCK DOWN NEW IDEAS AND SAY "WELL LAST YEAR WE..." THIS IS A NEW YEAR. KEEP TRYING WITH THE IDEAS AND COMMENTS. THEY WILL PAY OFF. GOOD LUCK!!
23 years 1 month ago #95370 by Ladybug233
Replied by Ladybug233 on topic RE: Newbie to PTO
Thanks for all the replies! I did call the pres. & gave her some of my ideas & she was very polite & excited & wanted me to put together a plan to present at the next meeting. My mom was a PTA pres. for 2 years & she told me, "Look out, you're going to volunteer for everything & you'll be president next thing you know. It's not easy." LOL My mom has given me alot of insight I wasn't really seeing. All the "detail" work while I was seeing "Oooh, fun projects!" Now I know, thanks to her & all these messages. Thanks again! I'll let ya know how I do after the November meeting.
23 years 1 month ago #95369 by JHB
Replied by JHB on topic RE: Newbie to PTO
I think Tim's right, you may as well print your business cards as "future PTO president" (and they'll be lucky to have you!) But, more importantly, easing in is definitely the answer.

I can see both sides of this issue (and I've been on both sides). It's a tough job to balance new ideas and old history. When I first joined, I asked about why don't we do x,y,z. While they were very polite, there were just some things that they knew weren't viable. I didn't always understand or agree at the time. For example, every year someone suggests we consider selling pre-packaged school supplies (including me, once). It just doesn't work in our school. It's not worth the time to consider it. On the other hand, just because it didn't work before, who's to say it can't now?

Before I really experienced cash counting of the annual catalog receipts, I naively assumed we could control this to the penney. I mean it's just good cash control processes and accurate math, right? Ha! I've since learned that balancing anything in the PTO is difficult. We have good cash processes, but illegible forms, a large percentage of orders that don't add up when opened, volunteers who are human and can make the occasional mistake, all take their toll. I've abandoned the idea that a multi thousand dollar fundraiser will balance to the penny and instead look for a reasonable error limit (1%).

The point is, the picture really does change with experience, and some of it is hard to explain or justify to someone else. So, my suggestion is make SOME suggestions, ease in, and remember how you feel right now. Then when, you're on the other side, you'll be better equipped to put the the new people at ease and find ways to use their ideas.

Good luck!
23 years 1 month ago #95368 by erikasmom
Replied by erikasmom on topic RE: Newbie to PTO
WOW I WISH YOU WERE A MOM AT OUR PTO MEETINGS. WE LOVE MOMS THAT HAVE LOTS OF IDEAS TO TALK ABOUT. AT THE NEXT ONE MAYBE START SLOW BUT DO GIVE SOME OF YOUR IDEAS THEY SHOULD BE GRATEFUL THAT YOU ARE THERE WITH IDEAS.
23 years 1 month ago #95367 by Publisher
Replied by Publisher on topic RE: Newbie to PTO
I agree with plw. "Ease" is a key word. Trying to change everything in one fell swoop may be unsuccessful and may lead to you burning out -- both bad results.

How about taking a bit of time to find one neat project that you can take on or propose and turn that project into a smashing success with your enthusiasm and skill? You're success (especially if done humbly and with respect to the good-hearted folks with whom you disagree) will be infectious and like-minded folks will want to help you. Watch out, though -- don't be surprised if your the president in 2 years. :)

Tim
23 years 1 month ago #95366 by plw
Replied by plw on topic RE: Newbie to PTO
You said it right. You want to "ease in". Years ago when I was in the same position being new to a school, I requested a copy of their budget. Looked at how much money they made and where they spent it. Asked about a few of the expenditures, from other members who I felt comfortable approaching to see what they have done in the past or at a meeting for those things I did not understand and went from there. I found teachers to be a good source of this information also.

Knowledge is power. If you have that info under your belt before you actually suggest things, it helps. What does their calendar of events for the year look like. It may take a little effort but you sound enthusiastic.

Typically, you may make recommendations at meetings. If you have the logistics of an event or program ready it is hard for them to knock your idea down, especially if it would not cost much.

Also be manned with remedies to "no, we could not possibly because...."
If they say, "No it is not in our budget" ask if perhaps you could find extra money in one of the line items and amend the budget.
If they say "No because we do not have the volunteers" ask if it would be possible if you found volunteers for the project.
If they say "No our calendar is set" ask if you could talk with the principal for approval.

Just don't overwhelm them and think ahead. I am sure you will make the difference here! Best Wishes
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