These aren't that catchy, but they seem to sum up what our officers do.


Section 1 - President - Duties
a. Preside at all meetings.
b. Present any new business.
c. Be the official spokesperson for the organization.
d. Act as custodian of all records of the organization.
e. Recruit committee chairpersons.
f. Deliver to the successor in office, all records in his/her possession by fiscal year end.
g. Create and publish the annual PTO calendar by the first PTO meeting of the school year.
h. Submit a written report detailing responsibility and recommendations to the future board by fiscal year end.
i. Contract signing policy

Section 2 - Vice President - Duties
a. Aid the president.
b. Perform the duties of the president in the event of that officer’s absence or inability to serve.
c. Act as liaison between committee and project chairs with the Executive Board.
d. Deliver to the successor in office, all records in his/her possession by fiscal year end.
e. Submit a written report detailing responsibility and recommendations to the future board by fiscal year end.

Section 3 - Recording Secretary - Duties
a. Prepare the agenda for the General Membership meetings with the assistance of the President.
b. Prepare any materials needed for distribution or reference at General Membership meetings.
c. Take minutes at Executive Board and General Membership meetings.
d. Finalize minutes, obtain necessary approvals, and post minutes in a timely manner.
e. Keep the files of communications, papers, and documents belonging to the organization.
f. Shall deliver to the successor in office, all records in his/her possession by fiscal year end.
g. Shall submit a written report detailing responsibility and recommendations to the future board by fiscal year end.

Section 4 - Corresponding Secretary - Duties
a. Prepare any correspondence and publicity for the organization as needed, including meeting announcements and periodic newsletter.
b. Recruit volunteers, or be responsible for the following:
i) Conduct the fall and spring PTO Membership Drives.
ii) Prepare the School Directory
iii) Establish the School Fan-Out Network
iv) Chair the Room Parent Committee
v) Maintain the PTO display case
c. Deliver to the successor in office, all records in his/her possession by fiscal year end.
d. Submit a written report detailing responsibility and recommendations to the future board by fiscal year end.

Section 5 - Treasurer - Duties
a. Be custodian of all organization funds, and shall be authorized to disperse funds on behalf of the PTO.
b. Give written monthly financial reports for approval at General Membership meetings.
c. Provide a monthly cash-flow report at Executive Board Meetings.
d. Prepare a year-end financial report by fiscal year end.
e. Deliver to the successor in office, all records in his/her possession by fiscal year end.
f. Submit a written report detailing responsibility and recommendations to the future board by fiscal year end.

I was looking through the Bonus tools and File exchange for sample job descriptions for the executive board. I know that someone posted them a while back but couldn't find anything. If anyone has anything written up that they would be willing to share, I would REALLY appreciate it!