I probably would not send the letter . It has been my experience that people who know they owe money also do not accept registered letters. I have piad $.00 more than once for registered letters, only to have them come back as " rejected by recipient".. which only makes me more mad.

I would suggest CALLING this person,- who knows, maybe they never got the 1st letter. In our building, our Principal handles this call, as then the people aren't embarrassed by being contacted by " one of their peers"- ie another parent. If your Principal doesn't do this, then one of your BOard members can make the call.

You can make it very professional and to the point. " Hello Mrs. XYZ, I suspect by now you realize there is a problem with the check you wrote for the book fair, and we would appreciate it if you would stop by the school office and .... etc"


Just for reference here, what is your PTO's annual budget, and how much was this check? I was wondering this to see how bad it would be to just absorb the loss and leave it alone if this gentle technique didn't work.

ALso, does this family have hardship issues? Does your pTo have emergency funds for this type of thing?

resend letter, REGISTERED. ask for reply within X days.
you can then turn it over to a collection agency if you really want the pennies (problky not wortth the trouble), or else write it off and dont let that person write anouther check for any goods in the future, and accept only cash.

We have sent out a letter to a parent regarding the innsufficient funds on a check she gave us for payment of book fair items. She has not responded to the letter. I am looking for suggestions as to what to do from here. Thanks for the help.