Today was a minimum day so I headed over to the school to see if by some chance I could get an appointment with the Prinipal and staff advisor (Vice Principal.) They were tied up in meetings but I left a note for the Principal to explain what the issues are and that I'd like to meet with her and the staff advisor about a resolution.

I think I will type up a warning letter and special election letter so they will be ready for editing when we have a meeting.

As far as being behind the 8 ball, that's exactly what makes me want to move on. No planning for this year's activities has been done and we just finished first quarter. We are supposed to have a craft fair in November and I don't think there's any chance we will be able to do it. If we don't get things going this year will be gone and I won't be any closer to getting the funds we need to purchase the PE curriculum that we promised the PE department or to file as a non-profit org.

I agree that you need to send them a warning. If they are not given due process & are just voted out, it could come back to bite you. It may not be that they really want to serve or be involved, but if someone is voted out w/out any warning, ego will become an issue. I say better to address it now than regret it later.
You may also want to consider revising your constitution/bylaws so that the situations under which an officer can be removed are more clearly defined, and the steps to do so more clearly laid out.

Good luck~let us know how it works out for you [img]smile.gif[/img]

[ 10-18-2006, 04:01 PM: Message edited by: Lucella ]

Type up a 'warning letter' and a 'Special election letter' to discuss with Principal and advisor - bring your backup info and any other info you have. Sometimes it better to cut your losses and plan a tactical retreat with the head cheese (Principal) on board.

Your group is already behind the 8 ball (me I wouldnt send the warning letter because its dragged on) - but you dont want any more (if any) bad publicity either.

Nice is nice but if its not getting the job done... its time to put it on ice.

They do not have the 75 % attendence that is required in the Constitution. Also the parent whose child transferred out of the school is not qualified to be in our PTO according to the Constitution.

DH says that I ought to send them a letter "warning" them that their positions are in jeapordy. They haven't expressed much/ any interest in the PTO this entire year and while I don't mind sending a warning, deep in my heart I feel that if I send them a warning, I am just prolonging the inevitable. They might come back for a meeting or two but then I'll be right back where I am now- the PTO of One.

These are both really nice women but the school and the kids are suffering because the PTO is floundering. My son will beleaving the school in June of 2008. If I don't get the PTO up and running (as a non-profit organization) before June of 2008 I'm afraid that the school will lapse into not having a PTO again.

I guess I can
1) call our staff advisor. However, when I talked to him yesterday he didn't have any suggestions.
2) send a warning letter to the 2 officers and a cc to the staff advisor
3) send a letter to the 2 officers asking them to turn over their records and the checkbook
4)go and talk to the principal in person and ask her how she wants to proceed.

Any

Figure out if they've missed the mandatory meeting requirements, first.

The send a note asking for special elections

Please give me your thoughts. I am the VP of a PTO that started last year. At the very beginning of the year we had a full board with 4 parents and 1 staff.

First we lost our secretary early in the school year.

Now the Treasurer's son has transferred to a new school. She hasn't resigned in writing but she didn't show up to the mandatory meeting today.

The President didn't show up for the meeting either. She was on the school campus but for vollyball not for PTO. She has been having health problems and I think this might be something she needs to walk away from but she hasn't.

So my calls are not returned and the 2 remaining board members have not been showing up for meetings. Today it was just the staff advisor and me at a "mandatory" meeting where we needed a report from the President, VP and Treasurer.

The staff member's comment was "We call this job abandonment." According to our Constitution: "Parent/guardian members shall have a two-year term of office, beginning in June of the year elected. Four members shall be elected each year. In the event of any member is unable to serve his/her term, the PTO Board may 1) appoint another member to serve the remainder of the two year term; or 2) request an election for the remainder of the unfilled term. PTO Board members must attend at least three quarters of the regularly scheduled meetings in order to remain a member of the board. In the event that a board member is unable to fulfill the attendance requirement, the PTO Board will replace the member with the procedure described above."

I know what the Constitution says but what is the reality here? What do I do?

[ 10-17-2006, 09:48 PM: Message edited by: Jennia ]