I think your handling of deposits (checks) is fine because your treasurer documents the check deposit.
When it comes to cash, we require two or more people to count the cash and we fill out a cash verification form that has spaces for two signatures.
Of course, there are times when checks are also included with cash, and those are accounted for (on the form)as well.
If we have more than 10 checks included with the cash, we attach a tape (from a printing calculator) with the check amounts and the total.
If you're interested in seeing our cash verification form, I'd be happy to email it to you. You can email me at This email address is being protected from spambots. You need JavaScript enabled to view it.
I was wondering how you handle checks received in the mail?
We have a pretty good process on approving checks that we write, We need documentation (receipts,etc.) and two check signers and we have an audit committee that audits every other month.
The question has arisen over our procedure for handling deposits. We receive quie a few checks in the mail (Target rewards, recycling, Cartridges for Kids, etc.) The secretary (not a check signer) opens the mail and puts the checks into the treasurer's file and the treasurer deposits them after filling out a deposit form. Do you think we need a better procedure for docmenting receipt of these checks?
I am just wondering how other schools handle this?
Thanks!
Maria
