I also found a lot of articles on this site too that gave tons of info on procedures to follow and practices for the treasurer. Check there too!! [img]smile.gif[/img]
Cindy
Cindy<br />
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<br>"People have the right to be stupid, but some abuse the privelege."
The folks here at PTOToday may have just what you're looking for. It's called the Treasurer's Toolkit and it's a real binder full of info, advice, and guidelines, with a CD of supporting tools, too. You can order it for about $40 from this website.
I am in the process of trying to "crack" the treasury function at our small elementary school PTO. The work has been handled for the last six years by a well liked member of the community, but it is clear that the financial function needs more rigor, structure, and management. He pays many of the PTO's bills late, provides only a sketchy look at the finances (and not very frequently), and is the only person who ever sees bank statements and has check writing privileges. To my knowledge, there has never been an audit done. He has been asked to work with me as a partner, but quickly resisted sharing bank statements and check writing priviledges.
In short, there is a lot of room for improvement, but given the man's longstanding reputation and the small size of our community, I can't simply stand up and assert that we need to make changes, less I step on a number of toes. So I'm looking for some recommended financial practices for PTOs, preferably something written out from a reliable source. I've found various things on the web (most of which make sense...two signers for all checks, complete review of all finances at every meeting, access to bank statements for multiple hands), but it's been a bit random. I'm looking for the "managing your PTO's finances" bible that I can use to gracefully, yet quickly, fix our problematic practices.
