Our PTO membership has approved a budget for the school year in September. There were line items w/ no dollar amounts in a couple of revenue & expense areas. At the last meeting the membership asked for and approved a change to the budget for a Holiday event that was estimated to break even.

At our next meeting, we are anticipating a request to add an expense item (that currently is listed at $0.00) to the budget. We (the board) are uncertain as to where the funding will come and we are concerned that the membership will want to take from an already approved expense to fund this item, which is not revenue generating. What can we do to head off this subject and prevent the general membership from attempting this on an ongoing basis?