capedad, I like your PTO set up.
I would love a set of your bylaws if possible.
My email is This email address is being protected from spambots. You need JavaScript enabled to view it.
Originally posted by ptolisa: Why is not not clear anywhere, who is responsible for creating the budget?
Our descriptions clearly state that the treasurer is responsible for preparing the budget. It is subject to board approval and then member review. The treasurer consults with the other officers to determine what we are planning and also to get past figures to make good faith projections.
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Why is not not clear anywhere, who is responsible for creating the budget? I know the treasurer presents it to the memebers at the meetings, but we are not clear who actually looks over the past numbers and tweeks them. Is it both the pres and the treasurer? If so, I would like to change our procedure books.
Our bylaws read as follows:
DUTIES OF OFFICERS
President
Preside over all meetings.
Coordinate the work of the officers and committees of the organization in order that the objectives be promoted.
Appoint replacements in case of unfulfilled or resigned positions.
In case of absence or incapacity, his/her duties shall be performed by the Vice President or other officers in their order.
Have authority, along with the Treasurer, to sign on PTO checks.
Have authority to sign on PTO contracts.
Vice President
Act as aid to the President.
Perform duties of the President in his/her absence or disability.
Oversee fundraising events.
Secretary
Keep record of all meetings.
Prepare minutes to be published in school newspaper.
Handle other correspondence as needed.
Treasurer
Collect, Keep and accounting of, and disburse funds.
Deposit funds in a depository approved by the PTO.
Maintain PTO checking account.
Keep accounts payable current.
Keep accounting for fundraisers.
Furnish written statements of all income and expenses.
Process requests for PTO reimbursements.
Process requests for PTO funding with prior approval of the board.
Furnish written financial and profit/loss statements for every meeting.
Hope this helps.
The irony of commitment is that it’s deeply liberating-in work, in play, in love. The act frees you from the tyranny of your internal critic, from the fear that likes to dress itself up and parade around as rational hesitation. To commit is to remove your head as the barrier to your life. --Anne Morris
Our PTO is basically all new officers and new members.We just changed to PTO and would like to know if anyone knows where to look for a list of job duties and responsibilities for each officer.We have a President,Vice President,Secretary and Treasurer.
