Ours states that the President and Treasurer both must sign any contracts after getting group approval. The thing about this is that most contracts only have room for one signature. Our problem was our Pres signing contracts without notification of the group and she even did this after she resigned this year. We used to have whoever we wanted to sign with come and talk to the group but that took up tons of time no one wanted to spend. Now, one person does the research and presents to the group for them to decide. At this point, the person in charge of the fundraiser sets a meeting with the business or rep and one other board member and if all criteria are met, then a contract is signed.
The irony of commitment is that it’s deeply liberating-in work, in play, in love. The act frees you from the tyranny of your internal critic, from the fear that likes to dress itself up and parade around as rational hesitation. To commit is to remove your head as the barrier to your life. --Anne Morris
You know this made me realize that our bylaws don't cover this either(can you say amendment?) We've never had any problems, but then we've always had pretty good people in the fundraising position that wouldn't get us into anything bad. Our Fundraising VP usually signs the stuff with the President doing it sometimes. Gotta cover ourselves for the future tho!
I am the new PTO president for this upcoming year. Who in your organization is authorized to sign contracts for fundraisers? Do you have it stated in your by-laws which officer can sign? Or does the principal only have the authority to sign?
I have scoured our by-laws and can find no officer designated to sign contracts. The PTO ran into problems a couple of years ago when out going disgruntled officers signed contracts for 3 years.
