Well, it's over and it turned out okay. The officer came with everything and so did we. We went through all the requests we had made and came to a resolution that satisfies everyone. There are more controls in place now and this won't happen again.

I agree with everyone here. And you seem to have all your i's dotted. If she shows up to "straighten out some things" just make sure you do not allow her to turn it in to a blood bath- as soon as she starts trying to make it personal or becoming belligerent I would demand that she leave. After the meeting send her a letter dictating that all materials belonging to the group must be returned by such and such date or you will seek other action. If she is stupid enough to want to air her dirty laundry at a general meeting let her hang herself but again do not allow her to take control of the meeting.
Personally during my 8 years as an officer I had to ask 2 to resign and a 3rd knew I was going to ask so she quit beforehand. Best of luck to you!

The person has been notified of the meeting via a letter, and from another source I understand that they plan to attend and "straighten out some things". I also left a phone message just today to remind them of the time and place and asked that they confirm. They have responded to our letters, but it's with blatant disregard for the requests that were made and phone calls to friends to complain. All it would have taken was some communication and I really believe this could have been worked out long ago, but it's hard to work things out with someone who won't return a phone call or answer a letter. It's really a shame it's come to this.

Since all you have done has gone unanswered, then just pick a time and place to hold the vote with the rest of the board members and be done with it. I would send the person a letter or give them a phone call to let them know when and where this vote will be held if they so choose to attend and say anything on their behalf. If the person does not attend this vote then I would send them one last letter from the board informing them that they have been removed from office. I would take this person's lack of response to mean they have already thrown in the towel anyway. I would think if they were going to put up a fight you would have heard something from them already. Good Luck!

We've sent letters, made phone calls, and set up meetings that were not attended. This is the final step in what has been a horrible, depressing, and stressful time period.

I went through our bylaws again this morning and we seem to have everything in order and have been following proper procedure.

I know that the general membership will eventually discover what has happened and I already know how I will respond. The board's intention is to keep this as private as possible to avoid nasty gossip about this person, but I suppose if they choose to air their dispute in public then we will respond with just the facts of the situation and how it was handled. I refuse to get into anything personal with this person. We have a plan for who will take over the duties so that's covered too.

No matter what the outcome of the meeting, I will just be glad to have it over so I can sleep again and move on to happier, more fulfilling and fun things with our group.

I've read posts on here about situations like this, but you never think you'll find your group in one.

What you should do is send this person a letter asking them to resign and state the reasons why and where they have been in violation of your bylaws and how they have not done their job. Keep the letter factual and not personal. All of the other board members should sign it. Let them know that if they refuse to resign that the board will vote to remove them from office.

If the person wants it to go in front of the general membership, that is really your call since your bylaws do not say you need to do that. However, someone will need to fill this persons position and you will need to say something to the general membership in regards to what happened. Let's face it they will all wonder what happened to this person and who knows what this person will run around saying. So the membership should get some information as to what went down.