If your bylaws state as such, then you would need to look at your bylaws as for provisions in the event of dissolution of the group. Our bylaws very clearly explain the process to follow in dissolving the group.

I would hope that the current officers and officer nominees would get out and communicate this potential scenario to the members and get some people into the other board positions instead of just letting the group disappear.

Speedy, I would not spend down the money any more than usual. If you have a typical carryover amount, then follow through with that. Spend or allocate surplus funds as the group sees fit but do not spend all of it. There will be plenty of other challenges for the group to face next year without money problems too.

Would your principal, asst principal or a trusted teacher or staff member be willing to act as presiding officer should you go into the next year without a full board?

There seem to be some underlying issues here. How is your volunteer turnout, teacher participation, etc. Does your team have the support of the community or is it a very small group of parents trying to do it all?

Maybe if you can solve those underlying problems then the more visible ones will take care of themselves.

Ok, thanks for the suggestions and now I'll take it one step further.

So, what if we end up with just the VP and the Treasurer? Our bylaws state that there has to be 3 to have a quorum.

So, if they get no one to cover a 3rd position, would you spend down the left over money to a bare minimum??

Thanks for all your help!

Our bylaws state that the VP would assume the responsibilities of the president should they not be able to complete them. Although they do not state that a President is required, if we were faced with that situation, the VP would then take over. It cannot, however, operate with just a Treasurer. I agree with Crew Chief that the VP will be exhausted. You should try to openly solicit people to run.

I agree with CrewChief. You need to identify potential candidates, and simply ask them.. don't do it on the phone, it's way too easy for people to say no. Ideally, ask them to coffee and tell them WHY you think they are a great match for the board.. and ask if they would be willing to take on the challenge.

Remind them that there will be people for support ( like you) in the background.. and that some of the most important skills for the job are integrity, good communication skills, and ability to follow through on tasks.

I agree with LUV that the group can probably continue to function without a president. Ideally you'll go into the new year with all positions in place or else the vp and treasurer are going to be too busy and burn out quickly.

I wouldn't rely on one letter going home to drum up viable candidates. I'd communicate as much as possible with the membership: Another letter home (a different one explaining the very real need for candidates, not just asking about general interest), notices in the school/PTO newsletter, info on the website if you have one and on the school's bulletin boards, one on one contact with people you think might be willing and able, etc. Also talk to some of your teachers to find out if they've had some really great classroom volunteers that are just waiting for someone to call them.

I've rarely seen someone just walk out of nowhere and say, "Gosh but I sure would love to be president!" If they do, grab them because they have no idea what they're in for. Seriously, it takes a keen eye to seek out those 'under the radar', hard working volunteers and then lots of schmoozing to convince them that they really are as capable as they are. Don't give up. Your next president and secretary are out there just waiting for you to come and get them.