Question: Safe access

My pto just bought a safe for deposits and funds to be kept in until it can be taken to the bank. Our treasurer believes that she should be the only one with the code to have access to the money, not the president and vice president. Our president has told me she doesn't see a problem with this so she needs me to tell my side as to why I believe this is a bad idea. Any suggestions would be greatly appreciated because my gut tells me this is not good. Thank you for any comments!

Asked by Anonymous

Answers:

Community Advice

cadahlen writes:
I don't know what the "right" answer is, but my gut also says that one other person should be able to access it. I'm assuming there are 2 people on the bank account, so the same should be true for a safe. Not sure how much help this is! Good luck!

Advice from PTO Today

Rose H writes:
Hi there,
We'd say there should be two people with access to the code. The group's president (or even the school principal) can be/ should be trusted with that code. In general, there really should not be any financial matters -- bank account access, check signing, bank statement review -- that are in the hands of just one person. Not only is there the issue of possible theft, but what would happen if this one person left the group or was otherwise indisposed?

Rose