Community Advice

2kmom writes:
This answer will be long because I copied and pasted the sample from PTO, but here it goes.
Hope this helps.

SAMPLE MEETING MINUTES

ABC Elementary PTO

February 2014 General Meeting Minutes

Date, Time, and Location: Tuesday, Feb. 4, 2014, at 7 p.m. in the school library

Meeting called to order by President Shirley Reed at 7:05 p.m.

Attendance: Michael Bird, Shirley Reed, Monica Arsenault, Laura Downey, Pam Brockton,
Stuart Johns, Carol Dualla, Mary Sennot, Clara Parkes, Tara Shuman, Randi Brown, Adam
Wayne, Sasha Smythe, Samantha Thompson, Bo Merrick, Christine Strickland, Tracy Klein,
Sarah Schott, and CeCe Aston. There were 19 members in attendance; a quorum was reached.

No guests in attendance.

Minutes: The minutes of 1/7/14 meeting were read and accepted.

Officers’ Reports
(name of speaker, summary of business discussed)

President: given by Shirley Reed
• Bingo Night was a huge success. The committee was thanked for their hard work.
• Thank-you to Linda Jameson for creating a five-page outline that will be used to help answer
common questions for parents who are new to the district. Goal is to have a booklet available
for the fall. PTO may include this in next year’s budget.
• Our wonderful Cafeteria Ladies were acknowledged for their hard work. Our cafeteria was
the only one in the district that had a zero violation report. Their picture is in the display case
and both were given Target gift certificates. Great job!
• The spring Art Smart project will feature Milwaukee artist Hugh Lawrence. There was a
motion made by Randi Brown for a $200 stipend (allocated from the fundraising surplus) to
be paid to him. The motion was seconded and accepted. The students will also participate in
a penny drive to support a major project of Mr. Lawrence’s.
Treasurer: given by Pam Brockton
• Treasurer’s report read and accepted/amended. Report attached.
• Assemblies were discussed.
Committee Reports
(name of speaker, summary of business discussed)
Pizza Kit Committee: given by Sarah Schott
• Cochair needed for the Pizza Kit Sale. The cochair does not have to be a 5th grade volunteer.
Please contact Sarah Schott at (xxx) 555-3333.
Fiesta Spring Carnival Committee: given by Tracy Klein
• There is a need for volunteers for the Fiesta. Please contact Tracy Klein (xxx) 555-1111 or
Cathy Allen (xxx) 555-2222 if you are able to help.
SAMPLE MEETING MINUTES
Principal’s Report: given by Michael Bird
• There was a discussion on the Building Big theme meeting. There were 30 people in
attendance at the earlier 9 a.m. meeting. He announced the field trips that are being offered
for the students that will be associated with the theme.
• Mary Sennot and Shannon Valdez were thanked for their hard work with Bingo Night. It was
great family fun.
• There was a great turnout for the optional Saturday 5th grade basketball games.
• The Brick Paver fundraiser installation will be this spring. Profit will be determined after all
of the bricks will be sold. To date, sales are approximately $6,000, enough to justify the cost
of installation.
• Mrs. Silva’s class is working on a special project that will be aired on Channel 19 that will
showcase an upcoming $10 pledge donation program to benefit our Education Foundation.
• The state testing is complete. Pam Brockton along with the PTO was thanked for testing
snacks that were provided to the students.
• There will be an important upcoming School District Meeting on Feb. 21 at 7:30 p.m., at the
high school. Budget cuts will be the topic and community dialogue will be encouraged for
the upcoming year. It will be done in a small group setting. The meeting will be announced
in the PTO newsletter and parents are encouraged to come.
• The 5th grade Camp Edmund pizza fundraiser will start after the midwinter break. The kits
will be sold by all students for a period of two weeks. The camp will be from June 8-10,
2014, and it will cost $235/child.
Old Business
(key information and motions voted on)
Bingo Night: Mary Sennot thanked everyone who was involved with Bingo Night. She was open
to any suggestions for next year.
Book Drive: Tara Shuman updated us on the Book Drive. The books collected will go to the
Glazer Elementary downtown. The collection will be in three weeks of March. Information will
be in the newsletter.
New Business
(key information and motions voted on)
Field Trip Expenses: Stuart Johns discussed field trip expenses. It will be tabled to another
discussion for the March PTO meeting so information can be gathered about the cost of field
trips and possible alternatives for helping offset some of those costs.
Next meeting is 3/4/14 at 7 p.m. in the school library
Meeting adjourned at 8:28 p.m.
Minutes compiled by Laura Downey, Recording Secretary

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