degood-
That's a good question. Has your group already "zeroed out" the funds they raised this year? Could you subtract this amount from the scholarship fund so you don't lose your venue and auctioneer?

Would suggest passing along this link to your board so they re-consider their budget practices next school year: www.ptotoday.com/ptoblog/fundraising/201...he-next-school-year/

I am curious to hear what other treasurers have to say.

~Lisa


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I have a question about auction budgets.

Our PTO likes to zero out the books each summer with any excess going to a scholarship fund.

I am co-chairing our 2012 event and we have found a venue, and auctioneer. Both of these items need a down payment of about $750 each. (for some prospective, our event raises $90K a yr ).

The Treasurer of the PTO is telling me that they can only write these checks after the PTO dues are collected in August but we are wanting to put the down payment down ASAP so we doing lose our venue or auctioneer.

I am curious how other PTO's handle this type of situation. I can't imagine that we are the only school that runs in to this. I would like the deposits to come out of the general fund this year and then just be shorted that $1500 when we get our starter funds at the beginning of the school year. But other people feel that shorts the scholarship fund that receives the excess each year.

Thanks for any advice or insights anyone might have about how their schools handle this!

K.D.