This is from our Bylaws:
Section 2
The duties of the Chairmen and Co-Chairmen of standing committees shall be:
A. To transact necessary business in the intervals between organization meetings and such other business as many be referred to it by the organization.
B. To present a report at the regular meeting of the organization.
C. To approve routine bills within the limits of the budget for their committee, except where stated in Article XI, Section 3.
D. All Chairpersons must maintain a list of volunteers which served on their committee which will be maintained on record at the school. At the commencement of the activity or event, a copy of the full list must be submitted to the Recording Secretary to maintain on record for the purpose of determining voting privileges.
Also this.....
STANDING COMMITTEES AND SPECIAL COMMITTEES
Section 1
Such standing committees shall be created by the PTO Board as many are required to promote the objectives and interests of the organization. The Chairmen of the committees shall be appointed by the President and approved by the officers. Their term shall be for a maximum of two (2) consecutive years. After the second year the Chairman may continue to serve in this position as long as it remains unchallenged.
Section 2
The Chairman of the committee shall present plans of work to the PTO Board and no committee work shall be undertaken without the approval of the PTO Board. The Chairperson shall keep accurate records of all committee business and financial transactions. A job description shall be a part of the committee’s permanent record. The Chairperson will also obtain approval for all written memos that are to be distributed to the school population from the PTO Executive Board (President or Vice President) as well as the Principal prior to the duplication and distribution.
Section 3
The power to form special committees rests with the PTO Board.
Section 4
The President may be an ex-officio member of all committees. Should the President serve as the Chairperson of a committee, the Vice President will assume responsibility to oversee that committee, its activities and approval of all plans, financial transactions and written correspondence to the school population.
I have been searching all over the web and this site - does anyone have guidelines on how to be a chairperson or run a PTO committee?
This is the first year that our school is going to have volunteers run the committees for the ice cream social, book fair, etc... I would like to be able to hand them basic "running a school committee booklet" with the dos and don'ts.
