We do not have an etiquette list, but do send out our auction rules on the back of the flyer listing what is up for auction. I also have this same paper enlarged (4- 8.5x11 sheets) and mounted on tag board and clearly displayed in our auction area. Here's what ours says (I did get most of it from this site):
McCaw Spring Carnival, Silent Auction & Raffle: Friday, March 31
This is THE event you won't want to miss! The Annual McCaw Spring Carnival, Raffle & Silent Auction will be held on Friday, March 31 from 5:00-8:00 p.m. at McCaw Elem. School.
This is a great party--games, music, food AND your chance to bid on a wide variety of items including Six Flags Magic Mountain passes, Nascar Truck Series passes, a river rafting trip, 2 round trip tickets on Southwest Airlines, 2 round trip tickets on AirTran and much, much more! The McCaw PTA sponsors this event.
WHAT IS A SILENT AUCTION? An auction is like a sale--you will have a chance to buy items that have been donated by Henderson & Las Vegas businesses, National companies, parents, and teachers. You have a chance of buying the item by making a bid, that is, you offer an amount of money that you would be willing to pay. Another person may come by and want the same item so he/she may offer more money, making a higher bid. At the end of the auction, the person with the highest bid goes home with the item.
WHO GETS ALL THE MONEY? The McCaw PTA collects all of the money and then uses the money throughout the year for the benefit of the children at McCaw Elem. School. This money supports many events and purchases supplies used throughout the year. In summary, the students at McCaw Elem. School will directly benefit from the money we collect. There are theme baskets that are put together by the various classes, the money raised for each of those baskets will go back to that particular class for supplies, etc.
HOW DOES THE AUCTION WORK? On Friday March 31, the auction opens at 4:45 pm. You need to come to the school. Auction items will be displayed in the multipurpose room. There will be a bid sheet next to each item. When you see an item you want, write your name and phone number down on the bid sheet and how much money you are bidding. Each silent auction bid must be written on the blank line available on the bid sheet. If someone else has already made a bid, you may add your name to the list and make a HIGHER bid. You will need to check the bid sheets frequently and increase your bid for the items that you want. Each item has a minimum starting bid and bids must be made in whole dollar amounts specified on the bid sheet.
Bidding is open from 4:45-8:00 p.m. Starting at 7:30 p.m., the silent auction will close in sections (ex. red section closes at 7:30, blue section closes at 7:45 and green section closes at 8:00) and no further bids can be made. Five minutes prior to the closing, an announcement will be made. At the close of each section, the bid sheets will be collected and taken to the cash-out area as we prepare for checkout. At 8:00 p.m., you need to return to the multipurpose room to see if you were the highest bidder. The highest bidder will pay at the cashier (checks, cash, credit cards) and collect their item. YOU MUST PAY FOR AND COLLECT YOUR ITEM AT 8:15 P.M. ON FRIDAY. DO NOT GO HOME BEFORE YOU HAVE PAID FOR AND COLLECTED YOUR ITEM. We ask that children DO NOT make bids!
WHAT ABOUT THE RAFFLE? There are several items that will be raffled off between 5:15-8:00 p.m. These items are really special things that students and parents will particularly treasure. This year’s items include museum passes, gift cards, show tickets, etc. Everyone who buys a ticket has a chance to win. Raffle tickets will be sold in the multipurpose room between 4:45-7:45 p.m. To have a chance at winning one of the raffle items, buy a ticket, write your name & phone # on the ticket and then place it in the designated box. The winners of the raffle will be selected and announced between 5:15-8:00 p.m. The RAFFLE GRAND PRIZE item will be announced at 8 pm. Raffle tickets can be pre-purchased for $1 ea., 12 for $10 or 25 for $20 or purchased the night of our event. All raffle tickets may be turned in beginning at 4:45 on March 31 at the event.
HOW ELSE CAN I GET IN ON THE FUN? Volunteer or donate!! For questions regarding the raffle/ silent auction or carnival, please contact __________799-**** or This email address is being protected from spambots. You need JavaScript enabled to view it..
