You'll need volunteers to head up each moving part of the event under the tutilage of one or two chairs. The same person could easily handle more than one area, but dividing it up let's you see what all it takes to make it happen.
We have the following parts:
-tee shirt design (logo, artwork development -- this year, we let the kiddos design & we chose winner)
-tee shirt ordering (working with vendor(s) to obtain quotes)
-tee shirt order fullfilment
-form creation (donation, tee shirt order, etc.)
-communication/promotion
-volunteer coordination
-catering (working w/vendor(s) to obtain quotes and then coordinate day of)
-secondary activites (we'll be adding a fun new activity this year)
-prizes (for classrooms with most $ raised, most laps run per grade, whatever else you can come up with)
-concessions (we make a call for donations and then have our 6th Graders volunteer to sell day of)
-music (one of our teachers DJs every year -- we just make sure someone is available to him for any needs, etc. in prep for the event and day of)
-*auction item coordination (work with community to obtain donations to be auctioned and then coordinate day of)
-*auction event coordination (coordinate bid sheets, auction start/finish,
*if this is a component of your event, you might want to consider having another seperate team work on this as the event itself can be overwhelming and adding an auction component can add a great deal of stress! :0)
-I think that's it!
Be sure to work closely with your group's Treasurer. They will be the one who will ultimately be responsible for the monies that come in ... so do your best to be on the same page about how to prepare deposits, how often, etc. etc. etc. And then communicate his/her directions to the rest of the team!
Whew!! I think that's it in a nutshell. If there looks like something missing, let me know! I'll rattle my brain and see if anything more falls out! :0)
We've always just relied on parent volunteers to run it from beginning to end. It keeps the all the profits in house. If you'd like more info, let me know!
Hi! If this has been answered please forgive. I did not see it on a search. For those of you who have done walk-a-thons/fun runs as a fundraiser for your school, do you do it all yourselves (tshirts, assembly, handling donations) or use a company who takes care of this for you? If you have used a company before, any recommendations?
