At your next board meeting, I suggest that you tell the board the state of the files you received. If any of the board members are carrying over from last year, see if you can rebuild some info from copies they may have -- particularly the financials. Get copies of statements from the bank for at least the last year.

For the future, assign at least 2 board members besides yourself with responsibility for compiling and storing complete records. The secretary should be one of those people and the treasurer should be the other one. Also consider creating a website to post your meeting minutes and monthly budget report.

HI! I am a new PTO pres. When I was handed over all of the belongings to the PTO I have found that our file folder is missing ALL of last year's information. There are no meeting minutes, funding requests, copies of any letters sent home to families, no financial information and all fundraising information is missing. I have also found that it only goes back to late 2005, everything else is gone! Can someone give me some advice to what I should do to protect myself if there is question as to why these files are missing but to also prevent this from happening in the future. I have contacted the past 2 presidents and of course there is plenty of blame and finger pointing. I'm very concerned about this and welcome any advice that you may have. Thank you!:eek: