It's a good financial control to have them sent to someone other than the treasurer. In fact, if you want Fidelity Bonding Insurance, the statement must be sent to someone who doesn't have check-signing authority at all. We send ours to a home address so we don't have to worry about tracking down the mail during the summer at the school.

[ 03-29-2006, 10:06 PM: Message edited by: Critter ]

Does anyone have their bank statements going to the school and being opened by the school staff?

If the president is clearly not following the bylaws then they need to be removed from office, I found this on the Robert Rules of Order website hope it helps:

How can we get rid of officers we don't like before their term is up?

Answer:
It depends. If the bylaws just state a fixed term for the officer, such as "two years," or if they say the officer serves for a specified term "and until [the officer's] successor is elected" (or words to that effect), then the group must use formal disciplinary proceedings, which involve the appointment of an investigating committee, preferral of charges by such a committee, and the conduct of a formal trial. The procedure is complex, and should be undertaken only after a careful review of Chapter XX of RONR.

On the other hand, if the bylaws state a term for the office but add "or until [the officer's] successor is elected," or contain other wording explicitly indicating that the officer may be removed before the term expires, then the election can be rescinded (see Chapter 7 of RONR In Brief) and a successor then elected for the remainder of the term.

Of course, if the bylaws themselves establish a procedure for removal from office, that procedure must be followed. [RONR (10th ed.), p. 642-43.]

Hello! I have been reading LOTS of posts about how PTO funds are to be spent. Our bylaws state that any expenditure over $1000 must be brought before the general membership for approval. Our current PTO president has authorized AT LEAST 3 expenditures over this amount without a general membership vote! I fully understand that this is not acceptable. My question is - what do you do about it? The money is already spent. What is the next step? Let me add - we are talking about HUGE amounts of money - $8k for one item, $4k for another, and $1200 for another. We need help!