We are a new school and this is my first year on the PTO Board as Pres. I just love our principal but I need to ask some questions to try to put things in order before they get out of hand. We are having a school dedication and the principal asked the PTO to pay for the food, table linens, tableware, drink fountain, etc. We are planning on 300 people and the cost is starting to creep well over $500.00 (closer to $1000.00) for this event. We want to do a nice job for the Principal but our funds are very limited being just 3 months into our first year. On top of that I have been told by one of the other board members that the principal said that she is in charge and that the PTO money will be spent the way she sees fit.

So my question is who is in charge of the money? I would think PTO but is there any place to go to find information like this in writing so that I can give copies to the board members. I want to make everyone happy and to me the best way to do that is to have things in black and white.

I can use any suggestions you all can help me with. Thank you!!!!