Originally posted by hsa2006:
Hi. I'm confused about minutes. We are a newly formed pto. We have executive board (pres, vps, treasurer, secy, trustee) meetings montly and monthly "general" pto meetings. While we have a recording secretary who takes minutes it seems like the only one who sees them is the president. Shouldn't minutes be taken at each meeting and distributed and approved at the next meeting?
Yes minutes should be taken and Yes approved by the board at next mtg
Should minutes be taken at the "executive board" meetings, the "public" meetings or both?
Yes at board mtgs and depends on bylaws for general mtgs
Who should review/approve them?
Board members ratify or approve minutes from previous board mtg
Should the entire pto membership have access to executive board minutes?
general PTO minutes? both?
Yes everyone whom is a memebr should have access to approved/ ratified minutes
It seems like they should be distributed to someone other than the president, who is not a good sharer. Thanks
Yes, after approved. Minutes and any other pertinent info could be sent home, posted on website, emailed, etc. The best policy IMHO is to make minutes, budget, mission, vision statement(s), contacts, etc available (as many ways as possible) without membership having to ask for them
Even if nothing is being hidden or kept from on purpose- perception is everythng- and can be perceived as cliquish, apathy or worse be the demise of the group
[ 12-18-2006, 03:16 AM: Message edited by: Shawn ]
