The minutes are approved and the treasurer's report is filed for audit.
The typical scenario goes like this:
"if there are no corrections to the minutes, they stand approved as read." or Minutes are approved as corrected". This is done by general (or unanimous) consent.
"If there are no questions regarding the treasurer's report, the report will be filed for audit." THis is an announcement, not a motion as the report will be compiled and an audit done at the end of the fiscal year. THEN that whole report will be accepted by the general body.
Not sure what Robert's Rules say, but it seems to me that you would not vote to accept the Treas. Report. They have all of the banking stuff & it is not like the minutes where you can agree or disagree what happened at the last meeting. Any discrepancy will be brought out during the audit. That is not to say that if something w/ the tr. seems off you can't question it & ask to see the books. That is your right.
In the past, there has been some discrepancy if the monthly treasurer's report and the meeting minutes need to be approved by the PTO body. My understanding was that the meeting minutes need to be approved but the treasurer's report does not because it will be approved by the annual audit. Does anyone know what Robert's Rules say in regards to this issue? Thanks for your help!
