Our Recording Secretary generates the minutes within a week of the meeting and sends it to the rest of the Exec Bd, the Principal and Vice P for review and comment. These are incorporated into the - well I suppose you need to call the draft minutes. However it is this version that is published in the school monthly newsletter.
Based on threads from June-ish, we instituted a new policy at our first meeting this year. Instead of taking 15 minutes to read 3 pages of minutes, we make enough copies for everyone to review before the gavel bangs, and when it is time for the Recording Sec report, we ask if there are any errors or ommisions to the written copy. After a few seconds of no comment we take a vote for unanimous consent. Saved a ton of time and I was surpirsed how many comments from the "old timers" I got after the meeting saying how much they liked this way.
Our old school didnt post till after approved at next meeting- and message posted saying copies could be requested but might not be final approved version yet
<font size=""1""><font color="#"black"">Liberalism is not an affilation its a curable disease. </font></font><br /><br><font color="#"gray"">~Wisdom of Shawnshuefus</font><br /><br><font color="#"blue""><font size=""1"">The punishment which the wise suffer, who refuse to take part in government, is...
Writermom-
That is a great idea. Our secretary emails the minutes to members who have given her their email & then brings copies to everyone at the meeting. We have not run into any problems so far, but I will take that suggestion to our next meeting.
You might want to consider publishing minutes only after they have been approved at the following meeting. We had some issues with this, too, so instead of publishing minutes soon after the meeting, we send out meeting highlights so people know generally what was discussed but the details are held until the minutes have been agreed upon and approved by the membership.
I don't think it really matters if they are corrected before or after the meeting. I assume the minutes are reviewed and then you vote to accept them. As long as it is stated at the meeting that there is/was an error and the correction is announced I don't really think it is that big of a deal. If she/he is aware of the problem and wants to correct it before the meeting, great. Otherwise, I would say forget about it. Wait and see what happens at the meeting. If it is in fact a mistake, the other members will remember & she will have to admit she made a mistake. If they agree with her, than maybe it is possible you made a mistake? (You wouldn't be the first, or even the first today! [img]smile.gif[/img] )
