I actually reminded her before she spent the money what was left of our budget. Another problem is that she also purchased items for another event that we had decided in September not to do anymore. Now all of this is on two invoices. I was going to pay the larger one (which is right around budget) and bring the other one up to the board in January. Now I can't pay either until these other items are discussed.
She just talks over you and never really listens and does whatever she wants. There were times when she has a whole conversation with me and I won't say a single word.
Anyway, got into it with her the other day about all this (wasn't pretty) so January's meeting should be fun when my hand goes up in protest on both of these votes. :confused:
p.s. I'm one of those particular persons (some would say anal) and I make sure every committee chairperson knows how much they have to spend and give them a guide to what was spent on what last time around.
I assume that because you would need to sign the checks, she is asking for reimbursement. I agree, reimburse her the APPROVED amount only. Let her know that if she continues to spend this way, there wont be any money left for when you need it.
Did she assist when making the budget? Maybe she is like my board and never looks at the budget. Then when it is time to give the teachers the money that we were working so hard for, they (on the day before) are wanting to know why one dept gets more than another. Its so frustrating!!!
Our PTA has a firm policy that states we will only reimburse up to the amount that was approved by the body in the current budget. We advise our board members and volunteers to feel free to spend over their budgeted amount as long as they accept that the amount spent in excess of the budget is at their own expense. The excessive spending was nipped in the bud almost overnight. I was the Treasurer when this policy was put into place. I am now the President and noone has challenged it yet. Good luck!
Well I think I would handle it by saying I am concerned about being involved in spending money that was not approved. As the treasurer you have to issue the checks. Just tell her you do not want to issue checks that are for more money then was budgeted and agreed on by your group. Let her know that you feel it is an akward situation and that you do not want to end up in trouble for issuing checks for amounts you were not approved for. Tell her that next time more money is spent then approved that you want it acknowledged and discussed in the meeting before you will issue another check like that.
Our PTO is having a money problem with the new president. Need advise! I am the treasurer (of 3 yrs) and not very confrontational so I'd like to know how to handle this. I gave her the balance of our budget on our holiday event (lets say original budget was $1000, there was $800 left). She spent $1200! These are items to be purchased and resold for profit. No time to be voted on by membership because our next meeting is in January. I know we'll make back the $$ but not comfortable with this. Recently, teacher requested item for class. She asked for majority vote from board, stating she knew it would still need to be approved by membership after the fact. We agreed to purchase UNDER $150. She spent $190! How do I handle this without losing it! :confused:
