Thought I'd just cut and paste our bylaws since I have them in our computer. They need some updating which we plan to do this Fall but they basically cover everthing we need.
Hope it comes with the format making sense. If you have any questions holler!

Rae...PAFA President Again for the third time! LOL


El Centro Parents and Faculty Association
Bylaws and Standing Rules
Revised October 2002


Article 1 – Name

The name of this organization shall be El Centro Parents and Faculty Association herein referred to as PAFA.


Article Two – Object

To Bring closer relations between the home and the school, so that parents and teachers may cooperate intelligently in the education of the children.


Article Three – Purpose

To serve as a means of raising funds for the benefit of the children and the school.


Article Four – Policy

This organization shall be guided by rules issued by the State of California and the PAFA Board. This organization shall be non-profit, non-partisan, and non-secretarian. This organization operates on an integrated basis, without discrimination.


Article Five – Membership

Parents, teachers and others in the community interested in the objectives of the El Centro Parents and Faculty Association, shall be eligible for active membership upon payment of dues. A member shall have the privilege of making motions, voting and holding office.


Article Six – Elected Officers

Section A – Titles

1. President, Vice President, Secretary and Treasurer.

2. Duties of Officers:
a. President – Shall preside at all PAFA meetings, shall appoint various Committee Chairmen and shall appoint vacancies of officers with the approval of the PAFA Board.
b. Vice President – Shall act as an aide to the President and shall perform the duties of the President in his/her absence. Acts as the Chairman of the membership Committee and shall help appoint chairmen of approved projects and help oversee their progress.
c. Secretary – Shall keep an accurate record of the proceedings of all meetings of the PAFA Board. Shall be prepared to refer to the minutes of the previous minutes when needed. Shall prepare a summary of all unfinished business for the use of the President, and will post the minutes of the monthly PAFA meetings in the office.
d. Treasurer – Shall receive all money of PAFA, deposit them in the PAFA bank account, receive all bills, keep an accurate accounting of all money received and dispersed; shall report monthly in writing to the PAFA meetings. All checks shall be signed by any two (2) of the elected officers.

3. Each outgoing Officer shall present a resume of their responsibilities to the newly elected Officer and assist them as needed.

Section B –

1. PAFA Board will oversee:
a. Standing Committee Members - See Standing Rules, Section C.
b. Business – The PAFA Board shall conduct the affairs of the organization, not inconsistent with the laws and bylaws.
c. Dispersement of Funds – The PAFA Board shall be able to authorize the expenditures of money up to $100.00 without the approval of the full membership. There is a gift limit of $35.00 without full membership approval.
d. Term – The term of office shall be for one year, beginning with the installation in August and ending the following August. Officers shall not serve more than two (2) consecutive terms in the same position on the PAFA Board.
e. Removal – An officer may be removed from office if absent from three (3) consecutive meetings, or by a majority vote of the membership for failure to fulfill the duties of their office.
f. Vacancies – Vacancies of office will be appointed by the President with the approval of the PAFA Board and membership.

Article Seven – Nominations and Elections

Section A –
Nomination Committee – The President shall appoint a nominating committee of three (3) members at the February PAFA Meeting. The nominating committee shall present the slate of officers to the PAFA Board at the March Meeting. Members of the nominating committee shall not be on the ballot running for office of any kind.

Section B –
Election of officers – The officers of this organization shall be elected by a plurality vote by secret ballot, office by office, tallied at the April meeting.


Article Eight – Amending the Bylaws

Section A – Dues
The dues shall be ten dollars ($10.00) per family and should be paid at the start of the school year for membership that school year.

Section B – Meetings
The day of the PAFA meeting will be decided upon by the PAFA Board at their first meeting.

The PAFA Board shall meet in regular session once monthly. Special meetings of the Board may be held at the discretion of the President at any time by notice personally given, or by mail, at least two days prior to the special meeting.

Special meetings of the membership may be called as needed by the President, provided that they are requested in writing, signed by 3 persons of the membership, and given at least three days notice.

Section C – Standing Committee Members

1. Hospitality
2. Publicity
3. Superintendent’s Parent Advisory Council Representative (PAC)
4. Historian
5. Yearbook Editor
6. T-shirt Coordinator
7. DARE Liaison
8. $crip Coordinator
9. Fall Fund-raiser
10. Spring Fund-raiser
11. Jog-a-thon Coordinator
12. Traffic Patrol Liaison

a. As the need arises, the President may create other committees.
b. Each outgoing Standing Committee Member shall present a resume of their responsibilities to the newly appointed committee member, and assist them as needed.

Section D – Rules of Order
Robert’s Rules of Order shall be followed at all meetings and shall govern in all matters not covered by these bylaws.

Section E – Amending Standing Rules
Standing Rules may be amended by a majority vote of the membership present at any meeting, to become effective immediately.

Section F – Field Trips
All classes will be provided on (1) field trip per school year, to be paid by PAFA.

Section G – Voting
Voting matters may be carried out by sending ballots home with the students or being voted on by a majority at PAFA meetings.

Section H – Money on Hand at the End of School Year
If there is a large balance in the PAFA checking account at the end of the school year, it will be up to the PAFA Board to decide if it would be worth getting a 3-month C.D.

Section I – Auditing Books
The Treasurer’s books should be audited by a committee of PAFA members each June, to be chosen at the May meeting.

Section J – Fundraising
Fundraising projects should be undertaken with a specific goal in mind.


RECCOMMENDATIONS:

As a matter of saving time, most committee reports of any length should be presented in writing.