Technically I haven't even been voted in yet - these were developed by our start up team. Does your organization not have ANY by-laws? If you would like I could send you the long version - don't want to bore the experienced folks with that info if they don't want it.

Thanks for the info you posted about the regulations you have for your PTO I was just voted in today and have no clue what I am getting into. Thanks a million any more info you are willing to share I would love to have....

Not saying this is the RIGHT way, certainly not the ONLY way, but it's what's in our by-laws. Would have emailed rather than posted - but since you aren't registered (fix that - would you :confused: -- you need to become one of us!!!!!) here goes:

DUTIES


Section 1. Duties of the Executive Board

a. The Executive Board will generally manage the affairs of the Parent Teacher Organization (PTO).
b. Prepare the yearly budget subject to the approval of the general membership to be presented no later than the second meeting.
c. Shall approve expenditures within the budget limits up to $500.00. All expenditures above $500.00 must be approved in a general meeting by the majority of those PTO members present.


Section 2. Duties of the President.

a. Shall preside at all regular, special, and Executive board meetings.
b. Shall have the authority to co-sign checks.
c. Shall coordinate the works of the officers and committees in order that the objectives and policies may be promoted.
d. Shall cast the deciding vote in case of a tie at all board and membership meetings.

Section 3. Duties of the Vice President

a. Shall be responsible for the coordination of fund raising efforts of the PTO.
b. Shall act as an aide to the President, represent him/her upon request, and assume the duties of the President in the absence or inability of that officer to serve.
c. Shall automatically become president if that position is vacated for any reason.

Section 4. Duties of the Communication and Social Activities Coordinator

a. Shall be responsible for the organization and execution of Public Relations.
b. Shall be responsible for the organization and execution of the hospitality committee.
c. Shall be responsible for the coordination of the social programs.

Section 5. Duties of the Secretary

a. Shall record and present the minutes of all meetings of the PTO and the Executive Board.
b. Shall make available copies of meeting minutes for review and approval.
c. Shall be responsible for preparing the monthly newsletter.
d. Shall be responsible for maintaining a record keeping system, for the safe keeping of the minutes and other legal documents.

Section 6. Duties of the Treasurer

a. Shall receive all monies of the organization; keep an accurate record of receipts and expenditures, and make disbursements as authorized by the organization, Executive Board or committees, in accordance with approved budgets and receipt of vouchers.
b. All checks shall be signed by the Treasurer and the President or appointed Executive Board member.
c. Shall present a written financial report at each business meeting during the school year.
d. Volunteers who sign a statement certifying its correctness shall examine the Treasurer’s books at the close of the school year.
e. In an emergency or under special circumstances the board may be given the responsibility of his or her duties.
f. Shall prepare all necessary tax returns and maintain exempt status.

P.S. - for those who don't know me - I can be a bit sarcastic - please take no offense to the "fix that" comment as none was intended.

Our school is getting together a new PTO. One of the questions asked at the last meetings is what will be the duties of the officers? Do you know where I can get a sample of another PTO Board Duties so that we can get a general idea?