This past year we asked for students name and grade and teacher name (if they knew it), Parent/guardian name, phone number and email address.
Next year we are going to ask for the above but also for mailing address--reason is that we send stuff home through school, but knowing that the school could say no to something we want to send home, we could then do a mailing if we needed to inform our membership about something the school did not allow us to send home with the students.
We are also going to put a check off yes/no box next to email address and ask them if we can email them updates and inportant information, reminders about events.
We also include an area for the sunshine club donation- with the defination of what it is- a separate fund that is used to send getwell wishes, condolences, and good wishes to members of the PTA.
Then the most important a thank you for joining and the clause that we are an inclusive membership and do not discriminate against religion, race,or sex.
We actually have our membership form on our volunteer form. There is a box to tick "yes" or "no" for PTO membership. We still get a good core of volunteers each year. I am the volunteer coordinator as well as membership so it makes it a lot easier for me to keep the forms on one form. I then use Excel and create a database. From the database I give each "team leader" a list of volunteers to call. This saves me doing it all the time. Each team leader is responsible for their area. We have found two team leaders who gave up leadership during the year, but found someone from their group of people to take over. It seems to have worked very nicely this year.
I hope this information helps. The first thing to do make sure that you have the okay with everyone as far as what will be sent home to parents. The volunteer sign - up sheet MUST be seperate from the membership forms. The membership forms can be sent home then handed out at the Open House Night. Once, that's done do a spreadsheet according to last name. Then continue to add new members to it through the year. Then the volunteer form gets sent home and then put them (volunteers) into alpha but columns according to what areas they want to volunteer in then this well help in knowing who to call for the areas they are interested in. This is coordinated through the volunteer coordinator for the school. I hope this information helps.
Hi. We have our main membership drive at school registration. We just have parents sign a sheet of paper and put their phone number. Then, on parent night we also have a sign up sheet. People can pay their $2.00 member fee at those times or at our first meeting. The school also includes a volunteer sign up sheet along with registration materials. We get copies of those so we can utilize those parents that want to help but maybe don't join PTO or cannot attend meetings. It worked real well this year. We even had a volunteer Volunteer Coordinator! She made the calls and got the help needed for various functions. Hope this helps.
I was wondering when is everyones's membership drive? How do you conduct it, and how detailed is it? We usually do it at open house except for this year. Our current President is kind of burned out and her heart hasn't really been in it this year. So next year, it looks like it is my turn. I will go back to doing it then but I was wondering what kind of information you want from the parents. The year before we just did index cards with name, phone and children and their teacher's. Any suggestion's. Also following registeration we pass out a volunteer list but you don't have to be a member.
