I'm including a link to a discussion forum topic that lists websites with bylaws from other PTO's. Hopefully you'll find a sample of what you're looking for there.
Hi
Why dont you just "review" and or update your by-laws, this should be done periodically anyway. Create a bylaw review committee and sit on it to organize it to fit your changing group.
At our PTO we use Co-Presidents to share the duties. One is a First-year Co-President and the other is the Second-Year Co-President. We do not have a VP. This allows continuity from one year to the next when other positions are new (treasurer and secretary.) The Co-Presidents share responsibilities and alternate the chair for our monthly meetings. This reduces the burnout factor. We do ask that the Co-Presidents stay for 2 one year terms. We have found the Co-President method works great. Another PTO in our town just changed to CO-Presidents from Prez/VP. They are also very happy with the arrangement.
We are in the process of updating our by-laws. Below is the area concerning officers:
The PTO shall be governed by four (4) officers: First Year Co-President, Second Year Co-President, Secretary and Treasurer (the Executive Board).
Officers shall be elected for a one (1) year term, except Co-Presidents must serve two (2) consecutive terms, one (1) term as “First Year Co-President” and a second term as “Second Year Co-President”
No officer shall serve more than three (3) consecutive terms in the same office.
A nominating committee shall be appointed by the Second Year Co-President and shall consist of at least two (2) members of the general membership. The members of this committee are not eligible for nomination.
The committee shall solicit members to fill both officer vacancies and committee chair vacancies.
The slate of Officers shall consist of a First Year Co-President, Second Year Co-President, Secretary, and Treasurer. If you would like a copy of our by-laws email me at This email address is being protected from spambots. You need JavaScript enabled to view it.. Good luck.
I'm a first year PTO president and we just voted to add the position of second VP. I know our by-laws will need to be amended, but would like to see a sample of the wording for such a position. As it stands we have a president, VP, secratary and treasurer. All are one year terms. Our VP is always a teacher. We want to make that position second VP and have our 1st VP serve as an aid to the president and accept the nomination for president the following year.
We did this because it is so hard to find new officers each year, but no one wants to do it for two years or more. Our by-laws state that a position can't be held for more that two years. We haven't ever had anyone stay for that long.
They always say, "I've done my time. It's someone elses turn." Everyone assumes I feel the same way.I think it would be a lot easier the second year.
Anyway, if anyone has a sample of their discription of duties for 1st and 2nd VP I would love to see them.
Thanks!
