How about reports other than the Treasurer's (such as committee reports, reports of the officers etc). If they only contain information (no recommendations) what is the proper action that the assembly should take? Should they vote to approve / accept the report? or should these reports be simply filed / received just like the Treasurer's report? Thanks.
kit: At our meetings, when something is motioned and seconded, the president just asks quickly, "All those in favor, say "I", any opposed? Then remarks that it has been approved. I think that is so, if there were someone quietly sitting in the back or something, and had questions or doubts or concerns, it would give them a chance to speak up, especially if they are not the kind of person who would ever make a motion to begin with.
Robert's Rules of Order (10th edition, page 459) states that The chair may ask for a treasurers report, which may be as simple as balance on hand. This report requires no action from the assembly.
Budgets need to be voted on.
As chair you may simply thank the treasurer and state that the report will be filed. The treasurer or chair may ask if any one has questions.
Hope this helps!
[This message has been edited by plw (edited 10-16-2001).]
I hope someone can help - I have my second PTO meeting as President, running into a glitch at our first meeting.
After the introduction of the Treasurer's Report (we "moved to dispense of the reading of the T's report"), someone motioned that we accept them as presented. We also had a second - then our Principal told me we needed to call it to a vote. "All those in favor of accepting the T's report as presented..."
We have never done this in the past - we would just accept them as presented (or make appropiate changes) then move onto the Sec. report.
Is it necessary to vote? It seemed a bit silly as no one asked for changes and it was moved and seconded to accept.
Just a little point, I know - but I would like to have everything down pat as to not be corrected by the Principal in tonight's meeting.
