nicurn, I am assuming that your PTA is associated with National PTA. If this is the case National will be sending you their National Resources that will include the how to on all of the questions you just asked. Usually the resources are sent out in the beginning of July but, since their convention resulted in many changes it is very late this year. Last years is on line at
www.pta.org
and the info is there also. There is also information available in Robert's Rules of Order.It states on page 342 of the 10th edition:
1. Read and approve minutes
2. Officers reports, executive board, executive committee, and standing committee reports.
3. Reports from special committees.
4. Special orders of the day.
5. Unfinished Business
6. New business
PTA includes Pledge of Allegiance to open meeting.
Thought of the day or inspirational message and at the end sometimes a program or speakers finishing with announcements.
These are general headings and though some people do not list all the reports, I like to and who will be giving the report. It helps people know who is doing what and their names.
On our council site I have posted a mock meeting. It brings you through an average meeting with the proper "script" on how to approve minutes, and so on. Go to
www.myschoolonline.com/page/0,1871,0-163653-41-38210,00.html
. Though it does not include everything you may run across it covers a basic meeting.
I always have an individual agenda/script with the proper wording I need to use because I have forgotten this silliest things, even the treasurer's name! You just never know what kind of night you are going to have. I also leave plenty of room to take my own notes during reports. Hope this helps.
[This message has been edited by plw (edited 08-22-2001).]
