My school district just changed the structure of our school district. Originally there were four elementary schools, each with their own PTO. Now we are moving to where two of the schools will be k-2 and the other two will be 3-5. The schools will be "partnered". So for instance, all of the 2nd graders would be districted for the same 3-5 school.

After much deliberation, it was decided that the PTO would have sort of a pyramid set up and I was charged with writing up the new Bylaws and figuring out the details of how it would work. The original concept was each school would have their own PTO (so they could tailor some fundraisers and events by age level, but broader things like the infamous "Gift Wrap Sale" would be going on at both schools at the same time). They would share funds which would be decided upon by an Executive Board made up of all the Officers from both schools.... meaning two Presidents, Two VPs, Two Secretaries, Two Treasurers, Two Staff Liasons.

It sounded good when it was being kicked around. Parents with kids at only one school wouldn't have to worry about going to the other school (which in our case is all the way across town) for meetings. Parents with kids at both wouldn't have to worry about trying to buy from gift wrap so both schools would earn money. An Officer with a kid at one school who was well known there wouldn't have to rely on votes from the other school where they are just another face in the crowd for votes. The lager Executive Board would be as if Officer Positions were being co-chaired.

But now that our Board of Education asked me to write up a Bylaw template to be used, I am having so much trouble trying to work out the logistics, much less explain it in words. How do you say the President runs the meeting when you have two Presidents? Or having two Secretaries making minutes from their notes which could be very different?

If anyone has been in a similar situation, I could use some help.