Message Boards

×

Notice

The forum is in read only mode.
×
Looking for advice? Join us on Facebook

Get advice, ideas, and support from other parent group leaders just like you—join our closed Facebook group for PTO and PTA Leaders & Volunteers .

Help, I am not a business gal :)

13 years 6 days ago #158404 by Craig
Hi Sandy -- Those are good points made by MIDad. You only need the basics, and they're really a matter of organization, clarity, and courtesy. It can feel strange at first, but once you do it for a couple of meetings, people will get into the flow. Here's a link to a handout called Robert's Rules for Beginners that explains those basics for your members:

www.ptotoday.com/filesharing/document/61...-for-beginners-color

Editor in Chief
13 years 6 days ago #158402 by MIDad
One of the best ways to negotiate during conflicts is to refer to objective criteria, and Robert's Rules are very helpful at that. They also provide structure to help keep meetings on track. I think you're asking for trouble to try to say that they govern only when there is a conflict -- and Robert's Rules won't resolve conflicts for you (except over the rules); rather, they provide a structure within which you can resolve conflicts. Also note that if you don't specify a parliamentary authority, your group will be considered by courts (should it ever come to that) to be bound by "general principles of parliamentary procedure" anyway.

In practice, I think most PTOs will use only a very small subset of Robert's Rules, and you don't need to be a professional parliamentarian to follow them. I think you should "call the meeting to order" -- which just means the presiding officer says "The meeting will come to order." That's easy enough, right?

And I think you should make motions and get seconds, and you just about have to take votes -- and this isn't hard either. You don't "make a motion to take a vote". Let's say you think the PTO should spend $100 to buy pencils for classrooms. You say, "I move that we spend $100 to buy pencils for classrooms." Someone else who likes the idea says "Second". The presiding officer says "Any discussion?" Then you talk about it. When it seems like everyone's had their say, the presiding officer says, "The motion is to spend $100 to buy pencils for classrooms. Those in favor, say 'Aye' ... Any opposed?" And then announces the results. The secretary records the motion itself, who made it, and the result: "Sandy moved to spend $100 on pencils for classrooms. The motion carried unanimously." Still pretty easy, right?

As an example of how Robert's Rules might help in the scenario above, suppose you're talking in support of your idea and someone interrupts to argue with you. The presiding officer can say "Sandy has the floor." You can finish, and then the presiding officer can give the other person the floor. This is just like kids raising their hands in class and waiting for the teacher to call on them -- it prevents chaos and ensures that everyone has a chance to be heard, which is one of the primary responsibilities for any membership organization.

Do I think you need to worry about privileged, main and subsidiary motions, or about the proper form of motions to amend something previously adopted? No, I don't. But I do think you should leave standard language about parliamentary authority in your bylaws, and follow basic parliamentary procedure.
13 years 1 week ago #158394 by Sandy
Help, I am not a business gal :) was created by Sandy
I am currently serving as PTO president for our elementary school. Our bylaws are very outdated and need to be amended. In order to be in compliance with our bylaws, the board has voted to hold a public meeting to propose changing only those so get us in compliance, and then appointing a committee to do a complete updating and revising of the bylaws. But here is the problem I am running into. Our current bylaws state that all business will be conducted in accordance to Roberts Rules of Order. Our board is made up of stay at home moms, who do not want to "call the meeting to order" and "make a motion to take a vote" and "second the motion". I understand the importance of these, but to be honest, our board has not conducted business in accordance to the rules for the past 5 years and I do not see that changing. We do however, refer to them if there is a conflict or question about how something should happen. All the board, with the exception of one person, is in agreement to propose that we amend it to state that when there is a conflict or disagreement, that the board will defer to Roberts Rules to resolve the issue. Does your board hold "official" Roberts Rules meetings? Is it unwise for me to propose this change??? Thanks so much!!!
Time to create page: 0.659 seconds
Powered by Kunena Forum
^ Top