I wouldn't necessarily bring it up at another meeting, but instead would approach the group President and voice your concern that not showing the the full budget from last year is confusing to you and may be to others as well. Then ask if he/she would consider showing the complete last year's budget along with the newly adopted budget for the current year at the next meeting, so that everyone is clear as to what programs/events are no longer being funded, and so that everyone can see the full amount of expenses and income that were incurred last year. Hopefully they will be receptive to your request and this can all be cleared up so that everyone can move on to this new year.
Yes. Even though they are not planning on doing some of the activities this year, I feel they cannot just rewrite what happened last year. Should this be brought up at another meeting or just dropped?
> There was a final budget/audit done at the end of last year.
so I'm sure the $16k was properly accounted for in the end-of-year summary for that year.
The question relates to proposing a new budget, and how or whether to list items that brought in money last year, but you're not planning to do this year.
Quote:
I think what bosh1212 was saying was that the new budget looked something like this:
Item ---- Proposed ---- Last year
Income
Giftwrap $4k $4k
Cookies $3k $3k
Dues $3k $3k
Total $10k $10k
and what's missing are
Auction $0 $4k
Notecards $0 $2k
So that the total for last year, for comparison, is missing $6k in income.
That's pretty much what happened. We did everything as we should with last year's budget (writing proposed and then actual amounts spent and raised) but when they wrote this year's budget they just ignored certain items and did not even put a line item with last year's actual amounts.
For our budget we maintain a "general fund". Pretty much all non-allocated funds are maintained in the general fund. As the year goes on, and projects, events, requests, etc. come up, sometimes we'll approve the request and then transfer funds from the general fund to an allocation specifically for the newly approved project...
What I'm concerned about is how you indicated that they 16K but only recorded 10K. That seems off as all raised funds need to be recorded...
I think what bosh1212 was saying was that the new budget looked something like this:
Item ---- Proposed ---- Last year
Income
Giftwrap $4k $4k
Cookies $3k $3k
Dues $3k $3k
Total $10k $10k
and what's missing are
Auction $0 $4k
Notecards $0 $2k
So that the total for last year, for comparison, is missing $6k in income.
So, it's not that the board is "hiding" money, it's just hard to compare apples to apples when you then wonder, how did last year's crew fund everything with $6k less income?
