Well then--that's great that you have that timeline established. I would now send another letter with the same care of handling outlining where she's overstepped her bounds and reiterating the first (and citing it). Keep file copies of these and again, you have some sort of timeline that show your efforts to keep her in check and outline where she is over the line.
Sounds like you are all doing the very best you can....there will always be folks that speak through their bottoms...so being above board and treating this like a "business" will keep you in the best stead. Best of luck as you continue to deal with this. Let us know how it all comes to pass...and don't let it get you down. "One bad apple don't spoil the whole bunch girl" but it sure can let off a bunch of bad gas....
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dlf;128370 wrote: I would also send the person a certified letter letting her know she is no longer authorized to have any dealings with ordering for the PTO. If you feel that it is appropriate you can lay out the reasons for her dismissal from position and a copy of the minutes where as a board voted to have her responsibilities removed (I hope there are some). You can still invite her volunteerism but indicate that "in order to maintain a strong fiscal accountability only specified individuals are authorized to spend money on behalf of the PTO". I would also start a timeline with all of the transgressions she has made in order to ensure you can speak effectively if this ever comes to a legal battle. Finally review your bylaws and see if this issue warrants the expulsion of this individual. That may be the case...

She was actually sent a certified letter about a month ago VERY detailed as to her removal and why as well as her limited roles and what she can and cant do. I have a feeling that she read the first couple of lines and then tossed it. Thanks again for all the help

while youre at it you might as well copy either/or/and the principal , supeintendent, district finance/legal person. always good to copy someone on STAFF for these types of difficulties beucase they should be aware of whats going on even if theyre not ultimately responsibel for any of it or for management of your group

I would also send the person a certified letter letting her know she is no longer authorized to have any dealings with ordering for the PTO. If you feel that it is appropriate you can lay out the reasons for her dismissal from position and a copy of the minutes where as a board voted to have her responsibilities removed (I hope there are some). You can still invite her volunteerism but indicate that "in order to maintain a strong fiscal accountability only specified individuals are authorized to spend money on behalf of the PTO". I would also start a timeline with all of the transgressions she has made in order to ensure you can speak effectively if this ever comes to a legal battle. Finally review your bylaws and see if this issue warrants the expulsion of this individual. That may be the case...

I can't give you much more advice than the great advice pals gave you but here are a couple things we've learned along the way...

- You can also add "Return receipt requested" to that certified mailing. The post office will return the larger green card to you...with the signature of who signed for it at the receiver's location. It's going to cost a bit more but it's priceless when trying to prove certifieds, especially if the letter may have been rejected for any reason.
- Maybe you can ask the vendor reps to flag the computer system (as they've already noted not to speak with her) to ask for a password of some sort. That way, if she does try to call and pass herself off as someone else, she won't know the "code".

If these vendors have been good to you and you have been happy with them I would try to stay with them if at all possible because...believe it or not but I promise you...she will get tired of trying to make everyone so miserable and she'll move on.

Thanks for the advice. We are ready to even go to the extent of changing companies altogether so she doesnt have access to the sales reps and things of that nature.

We have told numerous people at the campany about the situation, and its been flagged in the computer (now we just worry she will call using the names of those authorized to order so that she can by pass that flag). I know it sounds so imature but she really is trying to make more work for everyone involved just because she is ticked we gave her the boot.