Question: Help with Minutes

Our organization held our monthly meeting. During this meeting, motions were made. We have not held our next monthly meeting yet. A parent recently contacted the Secretary requesting a copy of one of the motions. Our question is: Do we give her a copy of the motion, or do we need to wait till the minutes are published, since all the motions will be recorded in the minutes.

Asked by Anonymous

Answers:

Advice from PTO Today

Rose H writes:
Hi!
There is no rule against providing a copy of the motion to this parent. You could email them a copy and note that it is not yet part of the approved minutes. If the parent has questions about it, that can be addressed at the next meeting.

Rose C.