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PTO Today: IRS Form 990-EZ Completed Sample
The 2021-22 tax year version of Form 990-EZ from the IRS, filled in to reflect a typical K-8 school parent group. This form is a review of one complete financial year and is often used in conjunction with Schedule A and Schedule G. More information about Form 990-EZ and this completed sample can be found in the Tax Return Toolkit, which also includes a Form 990-EZ Line-by-Line Description. The latest versions and instructions for all IRS forms should be downloaded from the IRS website.
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Performance to Budget Report
Recommended outline of a monthly report showing the effect of all spending and income for the month on the actual budget categories. It answers questions such as “Did we make more money than planned on the fall fundraiser?” and “Do we have any extra money to replace the movie screen?” (The Treasurer Oral Report Outline can tell you how to present the information from this report at a meeting.) Use it in conjunction with the monthly Financial Activity Report for a complete picture of the parent group's finances. From the Treasurer's Toolkit.
Financial Activity Report
Sample listing of all financial transactions for the month and how they affect the bottom-line balance. The report is shared with the executive board only and includes all checks written, all deposits made, and any other transactions such as electronic debits for monthly fees. This is the recommended layout to use for a monthly treasurer’s report, according to Robert’s Rules of Order, and should be used in conjunction with the monthly Performance to Budget Report. From the Treasurer's Toolkit.
Checking Account Reconciliation Worksheet
An example of a typical form to reconcile recorded income and expenses against the monthly bank statement. From the Treasurer's Toolkit.
PTO Today: Miscellaneous Charge Form (completed sample)
Completed version of the blank Miscellaneous Charge form from the Treasurer's Toolkit.
Downloads: 1834 Hot!
PTO Today: Miscellaneous Charge Form
Form for recording all non-check withdrawals from bank accounts. (See updated Miscellaneous Charge Form in Excel format instead.)
PTO Today: Deposit Split Form (completed sample)
Completed version of the blank, customizable Deposit Split form from the Treasurer's Toolkit.
Downloads: 2301 Hot!
PTO Today: Deposit Split Form
If you'll be depositing money that will be allocated to several categories in your budget, facilitate record-keeping by using this form. It also makes it easier to verify the total cash count for a single bank deposit when the money is coming from several sources. (See updated Deposit Split Form in Excel format instead.)
PTO Today: Deposit Notice Form (completed sample)
Completed version of the blank Deposit Notice form from the Treasurer's Toolkit.
Downloads: 2128 Hot!
PTO Today: Check Request Form (completed sample)
Completed version of the blank, customizable Check Request form from the Treasurer's Toolkit.
Downloads: 3680 Hot!
Proposed Budget Worksheet
The last step in the budget planning process: After crunching the numbers on other budgeting worksheets, transfer your proposed categories and budget figures to this form to finalize the budget and present it to your fellow board members. From the Treasurer's Toolkit.
Budget Comparison Worksheet
Compare financial activity over several years to refine your group's budget. List the income and expense categories from your existing budget, then insert the actual amount of money spent or raised by the end of each year. From the Treasurer's Toolkit.
Budget Actual History Worksheet
After using Budget Category Transaction Worksheets, transfer the categories and total amounts
to this worksheet to calculate the difference between Total Income and Total Expenses. From the Treasurer's Toolkit.
Budget Sample Categories Worksheet
A starter list of categories that can be used when setting up a new budget. There's no right or wrong number or name for budget categories; these are just some examples to start with. From the Treasurer's Toolkit and the Startup Toolkit.
Budget Category Transaction Worksheet
Groups with spending histories can use copies of this form to analyze spending and identify budget categories before setting up a new budget. List check register transactions on copies of the worksheet, divided by category. After the analysis is complete, each worksheet will become a category in the new budget. From the Treasurer's Toolkit.
Volunteer Auditor Cover Letter
This customizable letter gets sent to someone who has volunteered to conduct an annual financial review or audit for your PTO or PTA. It outlines the financial review process and should be sent along with the Annual Financial Review Guidelines. From the Tax Return Toolkit.
PTO Today: Leader's Toolkit
Comprehensive guide to help parent group leaders be the best they can be, from setting priorities for the group to maximizing involvement.
PTO Today: Welcome Packet Outline
Tips about the forms and information to send to parents at the start of the school year.
Downloads: 32643 Hot!
PTO Today: Teacher Survey
Updated reproducible form to give to teachers so they can share what their priorities are in terms of PTO planning and assistance.
Financial Risk Assessment Checklist
A yearly checklist to help your PTO executive board assess the group’s financial security. Over time, the goal is to have each item on the list rated low risk rather than high risk. Learn more about managing school parent group finances in the Treasurer's Toolkit and the Leader's Toolkit.
Downloads: 4848 Hot!
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