As a busy mom of four that works full time, I feel that what I need to accomplish at any PTO/or Work meetings needs to be accomplished with speed and organization. If it means having someone weed through the junk so I dont have to sit through a three hour meeting I say hooray!!! I only wish I could get someone to do it at my house too. lol. Your new prez will definetely be sorry that she chose that platform to win her post. Hopefully she will find time to focus her mind on what counts the most and be able to turn to you for your experience. [img]smile.gif[/img]
First on a fun note, since we moved to the new site the PTO STILL doesn't have a mailbox! I purchased a plastice envelope and that is what I would get the little mail we recieved in!
When I was Secretary, the mail was given to me and not the President. Not sure if it was because I was at school more or what but anyway I too would stand over that garbage can and sort the mail then give everything to the Prez. This year with the move, the post office doesn't forward junk mail so it has really been kind of nice! Also it made me look to local businesses for things I normally would have ordered! [img]smile.gif[/img]
At work, home, and PTO, I'm so deluged with junk mail that I literally open my mail standing over the trash can. Far more goes into the trash can than is kept. Like the others, I forwarded to each committee relevent information. Within their function, each narrowed it down to reasonable possibilities and that's all that was presented at Board meetings.
We have always given fundraising mail to the fundraising chair and so on down the line. The stuff that no one knows what to do with, the President goes thru and then if something is interesting she will bring it to the meeting. We hardly ever have non board members show up at the monthly meetings so it cuts down on our time there to have everything already passed out...
Ditto. I go through my stuff (Presidents) and place everything else where it belongs. I figure it is up to the Fundraising person to choose what s/he will run with and present it to the members at the PTO meetings. This is a basic rule of thumb I thought. If we presented everything it would take forever.
This is working well for us and we've chosen two vendors this way (so far). We have a committee for each event - our VP oversees all fundraising. The exec committee gets together with the committee chairperson/people to interview potential vendors for an area (fall fundraiser, spirit wear, etc.) on one given night - each vendor has 30-45 minutes to present their dog & pony show. The board then listens to the recommendation of the chairperson/people - after all, they are the ones who will be dealing with this person and/or company. Then the board votes. This is how we wrote it into our by-laws, and anyone who was interested in participating in writing those by-laws was invited to a meeting specifically intended for that purpose. Of course it's easy to say that it's working out great when construction hasn't been completed on the new school set to open 9/3, right?
