This is our "Sponsor Letter" :
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TO: (Business Name)

FROM: Victoriano Elementary PTO,

RE: Request for Tax Deductible Donations to Help Support Our PTO,
TAX ID# _______________________________


Dear (Business Name):

As a community partner, we know you are working hard to provide the best environment for the families and children of this city. Our Parent-Teacher Organization at Victoriano Elementary appreciates your commitment, and we want you to know we’re working hard along with you. We’re asking local businesses and retailers to help us in our commitment to serve by donating gift cards, coupons, and merchandise as an incentive for individuals to join our PTO and impact our community. We will give all donations to families who join the PTO as a “Thank You” for their membership.

Our school serves a population of approximately 500 children in grades K-5 in Moreno Valley Ranch, Rancho Belago, and the community near the intersection of Laselle and Iris. The PTO sponsors family nights, community outreach programs, sports teams, and academic award ceremonies which serve our students and our community at large.

Please help us in our dedication to serve by providing a tax-deductible donation. Your help and commitment is greatly appreciated!


Yours very truly,


_____________________,
Membership, Victoriano PTO

Sandra;88786 wrote: At our Spring Carnival we are interested in doing a raffle of items that are donated from local businesses (movie tickets, gift certificates, etc.) Has anybody done this? How did you contact the business phone call or letters? Do you have a sample letter? How did the event go? Would you do it again? Do anything differently?

This website has some great information about having a school carnival and about working with community businesses using a merchant plan.

Here's a page about getting donations .

Good Luck!

I need to see if anyone has a sample of welcome back letter and a join letter. We are in need of help real bad when we recieve the chairs we are starting from scratch. Please help us our email is This email address is being protected from spambots. You need JavaScript enabled to view it.
thanks!

I need help if anyone has a sample of a donation letter please email me. School should be starting soon so we are getting ready for carnival. thanks.

We are a community based church in need of some items, to be donated such as (carpet) material and labor. Is there anyone who can help me formalate a letter to the carpet industry asking for help? I would really appreciate it.

Every year we hold a carnival at our school. But instead of raffling of the prizes. The students sell tickets for $1.00 donation and the buyer's name goes in a drawing for door prizes. Last year we gave away several $50 gift certificates, a computer cabinet, weed eater, bug zapper, etc. We also use similuar prizes for bingo. We solicit to area merchants. We hand out a form that has the school's tax id number. Merchants seem willing to give lots when they find out they can write the donation off.