Thank you all so much for your support. I have never felt so used by anyone. This woman is still denying that she has done anything wrong. We have filed a report with our local sheriffs' office and they have confronted her for our book. She says she still cannot find the copies of our deposit slips. We have since elected a new Treasurer and she is great,I HOPE. We are having her go through and get ready for the aduit. I only hope this gets worked out.
I hope those who are going through this too, that your troubles are mild, and that it all gets worked out soon. Thanks again.
I have an audit form if you are needing it. Just send me an email This email address is being protected from spambots. You need JavaScript enabled to view it.
I agree, you can't let this issue go. The authorities need to be brought in.... a carefully planted leak to the local press might shake things up too. Of course, once the authorities are brought in, no one needs to plant anything.
For the future, your By-Laws should have very specific reference to independent auditing of the PTO books. This should be done yearly anyway.... and a fine tooth comb is especially in order 1) when Treasurer position changes hands, and 2) when there's any doubt.
Your Treasurer should be making a fairly detailed report at your monthly meetings... revenues, by function, and expenditures, deposits, balances, etc.... Your Committee Chairs should KNOW what their revenues are, so this should be easily confirmed. No deposits should be pending for more than 7 working days... or someother time frame that makes sense to you.
I am also going through this same situation. Several of us knew last year that the treasurer's reports weren't adding up, but noone would listen. It took some new faces to the board this year to finally realize what we knew all along. Now we are at war with this woman. She has been notified by certified mail that she has so many days to turn over the checkbook and all related correspondence or else we will have to get the law involved. Well that deadline has since past over a week ago. Now we are finding out that we need 2 out of the 3 signatures to close the account and start a new one. My husband was one, treasurer and secretary the other two. Those two are best friends, and have been avoiding us all week. Now we suspect that the secretary may be in on this. We have no idea what to do now. We will hold an emergency meeting to kick the treasurer out on Monday since she has refused to step down. We hope that the secretary will then resign, or else we may have to do the same thing with her.
I agree! An independent accountant (or CPA)can take the PTO out of the middle in determining the accuracy of your accounts. If there is truely a problem with your account, then it was found by a "professional". The PTO will need to set a precedent and prosecute. You can not let it slide or let restitution be the resolve...it could happen again. It happened to us!
I do believe your "friend" has committed a felony. She does the crime, she does the time. Sorry, but I think it's time to bring in the authorities. I would have an accountant double check the PTO books, reciepts, etc. to make sure you are only missing the $800.00.
Your probably hurting and I feel sorry that you lost your trust, but don't lose your faith in people. The vast majority of people aren't criminals nor do they have any intent of becoming one. The little league did you a favor by confirming what I think you may have suspected for a while. Do your parent group the same favor by standing tall and making this person responsible for her crime and pay the consequences. Good luck.
